Parent note

**Subject: Concerns About Devon's Behavior in Group** Dear [Parent/Guardian Name], I'm reaching out about Devon's recent behavior in [program name]. Over the past [few weeks/number of sessions], he has been repeatedly disruptive during group activities. Specifically, I've observed [e.g., talking over others, leaving his seat, making off-topic comments, distracting peers, not following staff directions]. We've addressed this with Devon directly several times, including [e.g., verbal reminders, one-on-one conversations, brief time away from the group]. Unfortunately, the behavior has continued, and it is affecting both his experience and the experience of the other participants. I want to be clear about where things stand. Devon needs to show consistent improvement in his behavior, or he will be at risk of losing his spot in the program. Our goal is for him to stay and succeed here. We see real potential in him, especially [optional: a genuine strength, e.g., his creativity, his sense of humor, his leadership when he's engaged]. But we also have a responsibility to keep the group productive for everyone. To help Devon get back on track, we'd like to: - Meet with you (and Devon, if appropriate) to talk through expectations - Set clear, specific goals for his behavior in group - Check in with you regularly on his progress over the next [timeframe, e.g., two to three weeks] Your support at home makes a big difference. If there's anything going on that might be affecting Devon, or anything you've found that works well for him, please let us know so we can work together. Please contact me at [phone/email] by [date] to schedule a time to talk. Thank you for your partnership. I'm hopeful that, working together, we can help Devon turn this around. Sincerely, [Your Name] [Your Title] [Program Name] [Contact Information]

**Subject: Concerns About Devon's Behavior in Group** Dear [Parent/Guardian Name], I'm writing to share some concerns about Devon's recent behavior in [program name]. We value having him in the program, and I want to work with you to help him succeed here. Over the past [few weeks/sessions], Devon has been disruptive during group activities. Specifically, he has been [talking over others, leaving his seat, making off-topic comments, distracting peers, or not following staff directions]. We have addressed this with him directly several times, including [brief description, e.g., verbal reminders, one-on-one conversations], but the behavior has continued. When one participant is consistently disruptive, it affects the whole group's ability to participate and benefit from the program. For that reason, I need to be clear: **if Devon's behavior does not improve, he may lose his spot in the program.** We would very much prefer not to reach that point. Here's what we're asking for moving forward: - **Respectful participation:** Listening when others are speaking and following staff instructions the first time. - **Staying on task:** Engaging with group activities rather than distracting others. - **Responding to redirection:** Adjusting his behavior when a staff member addresses it. We'll be monitoring his progress over the next [timeframe, e.g., two weeks] and will keep you updated. It would help a great deal if you could talk with Devon at home about these expectations and why they matter. I'd also welcome the chance to meet or talk by phone. You know Devon best, and if there's anything going on that might help us understand or support him better, I'd like to hear it. Please reach me at [phone number] or [email] to set up a time to talk. Thank you for your support. I'm hopeful that, working together, we can help Devon turn things around. Sincerely, [Your Name] [Your Title] [Program Name]

Subject: Devon's place in group Dear [Parent's name], I'm writing because Devon's place in [program name] is at risk. If things in group don't change by [date], he may lose his spot. Over the past [few weeks], Devon has [describe what happened, for example: talked over other members during sessions, left his seat during activities, or not followed the group agreements]. This has made it hard for the group to get through our work together. We want Devon to stay. Here is what we need to see: 1. [Expectation, for example: Let others finish speaking before he talks.] 2. [Expectation, for example: Stay with the group during activities.] 3. [Expectation, for example: Follow the group agreements he signed at the start.] I'd like to meet with you and Devon by [date] to talk about what's going on and how we can support him. Devon may have ideas about what would help, and we want to hear them. Please call or text me at [phone] or email [email] to set up a time. Thank you for working with us on this. [Your name] [Title], [Organization] [Phone] | [Email]

**Subject: Devon's place in [Program Name]** Dear [Parent's name], I'm writing because Devon's place in [Program Name] is at risk. Over the past [time period], group sessions have been hard for him, and if things don't change by [date], he may lose his spot. Here is what we've seen: - [Specific example, e.g., "Talking over other students during discussion time."] - [Specific example, e.g., "Leaving his seat during activities after being asked to stay."] - [Specific example, e.g., "Making comments that pulled the group off task."] We want Devon to stay in the program. To keep his spot, he needs to: 1. [Clear expectation, e.g., "Wait his turn to speak during group."] 2. [Clear expectation, e.g., "Stay with the group during activities."] 3. [Clear expectation, e.g., "Follow staff directions the first time."] We'll check in on how things are going on [date or "each week"]. If these expectations aren't met by [date], we will need to end his place in the program. I'd like to talk with you and Devon about this. You know him well, and you may have ideas about what would help him in group. Can we set up a time to meet or talk by phone before [date]? You can reach me at [phone] or [email]. I'm usually available [days/times]. Thank you, [Your name] [Title] [Program Name] [Phone] | [Email] --- *Fill in the bracketed examples with what actually happened. Specific behaviors give Devon and his parent something clear to work on.*

Subject: Devon's place in group, and a meeting to plan next steps Dear [Parent's name], I'm writing because Devon's place in the [program name] group is at risk. Over the past [number] weeks, group time has been interrupted in ways that make it hard for the other participants to take part. If this continues, we may not be able to keep his spot. I'd like to meet with you, and with Devon if you think that would help, so we can work on this together before it comes to that. Here is what we have seen: - [Date or time frame]: [What happened, for example, "Devon talked over other participants during sharing time several times after being asked to wait."] - [Date or time frame]: [What happened.] - [Date or time frame]: [What happened.] We want Devon in this group. [One specific strength, for example, "He asks good questions and the other kids listen when he speaks."] We also need group time to work for everyone in the room. In our meeting, I'd like to: 1. Hear what you are noticing at home and what Devon has said about group. 2. Share what has worked with him on good days. 3. Agree on a plan and a check-in date. You can choose what works best for you: - Meet in person at [location] - Talk by phone - Meet by video Please reply to this note or call me at [phone number] by [date] to set up a time. If none of these options work for your schedule, tell me what would, and we'll find a way. Thank you for working with us on this. [Your name] [Title], [Organization name] [Phone number] | [Email] --- *Fill in the bracketed lines with the specific things that happened. A parent can respond to concrete events more easily than to a general label.*

**Subject: Devon and his spot in group: can we talk this week?** Dear [Parent/Guardian name], I'm writing about how things have been going for Devon in group. Over the past [timeframe], some of what's been happening in sessions has made it hard for the group to work, and if it continues, Devon could lose his spot in the program. We want him to stay, and I'd like to work with you and Devon on a plan. **What we've seen:** - [Specific behavior, e.g., talking over other kids during discussion] - [Specific behavior, e.g., leaving his seat during activities] - [How often or since when, e.g., in four of the last six sessions] Devon also [something he does well or enjoys in group]. We see that, and we want to build on it. **Next step:** I'd like to meet with you this week, and with Devon too if you think that would help. We can talk about what's going on for him and agree on a plan together. You can choose what works best: - Meet in person at [location] - Talk by phone - Video call **What happens after:** We'll check in on how things are going by [date]. No decision about Devon's spot will be made without talking with you first. Please reply to this note or call me at [phone number] to set up a time. You can reach me [days/hours available]. Thank you, [Your name] [Title], [Program name] [Phone number] | [Email] --- *Note: Fill in the bracketed details with specific behaviors and dates so the parent knows exactly what happened and what needs to change.*

**Subject: Devon's Participation in Group** Dear [Parent/Guardian Name], I'm writing to share a concern about Devon's behavior in [program name] and to ask for your help in addressing it. Over the past [timeframe], Devon has been disruptive during group sessions. Specifically, he has [examples: talked over the facilitator, interrupted other participants, left his seat during activities, made unkind comments to peers]. We have spoken with him about this on [dates, if applicable], but the behavior has continued. Devon has real strengths, including [a genuine positive, such as his energy, humor, or creativity], and we want him to succeed here. However, the disruptions are affecting the experience of other participants and making it hard for the group to accomplish its goals. To be clear about where things stand: if we don't see improvement, we may have to revisit Devon's place in the program. We would much prefer to avoid that, and we believe it's avoidable. Here is what we're asking: - **At home:** Please talk with Devon about our expectations for respectful, cooperative behavior in group. - **In the program:** We will [support strategy, such as a seating change, a check-in before sessions, or a behavior goal chart] to help him stay on track. - **Next steps:** We'd like to schedule a brief call or meeting this week to discuss what might be behind this and how we can work together. Please let me know what times work for you. We'll reassess at [date or number of sessions]. I'm hopeful that with our combined support, Devon can turn this around. Thank you for your partnership. Please reach out anytime at [phone/email]. Sincerely, [Your Name] [Title/Program] [Contact Information] --- I can adjust the tone to be softer or more formal, or tailor it to a specific setting such as a school, youth sports program, or therapy group. If you give me details about what Devon has done, I can make the examples more specific.

**Subject: Concerns About Devon's Behavior in Group** Dear [Parent/Guardian Name], I'm writing to share some concerns about Devon's behavior in [program name] and to ask for your help in addressing them. Over the past [timeframe], Devon has been disruptive during group sessions. Specifically, I've observed [examples, such as talking over others, leaving his seat, refusing to follow directions, or disrespectful comments]. Despite [reminders, one-on-one conversations, or other steps taken], the behavior has continued and is affecting the other participants' ability to learn and engage. Devon has real strengths, including [a positive quality, such as his energy, humor, or creativity], and I want to see him succeed here. However, if we don't see improvement, we may have to consider whether he can continue in the program. I would much rather work together to avoid that. Here is what I'm asking: - **Talk with Devon** about the expectations for group and why they matter. - **Let me know** if anything is going on at home or school that might be affecting him. - **Meet or speak with me** by [date] so we can create a plan together. Over the next [timeframe], I'll be watching for improvement in [specific behaviors] and will keep you updated on his progress. Please call me at [phone] or email me at [email] to set up a time to talk. I appreciate your support and hope we can work together to help Devon get back on track. Sincerely, [Your Name] [Your Title/Program] --- I can adjust the tone to be warmer or more formal, or add details if you tell me what the disruptive behavior has looked like and what the program's policy is.

**Subject: Devon's spot in [program name]** Dear [Parent's name], I'm writing because Devon's spot in [program name] is at risk, and I want to work with you on a plan. If things in group don't change, he may lose his place after [date or number of sessions]. Here is what we have seen: - [Specific behavior, date. For example: "On May 3, Devon spoke over other group members several times after being asked to wait his turn."] - [Specific behavior, date.] We have already [what staff tried, for example: "talked with Devon after group and moved his seat"]. We want Devon to stay in the program. I'd like to hear what you are seeing at home and what Devon has said about group. I'd also like to know if anything would make group easier for him, such as a different schedule, a shorter session, or a change in how we run activities. Can we meet or talk by phone this week? You can reach me at [phone] or [email]. I am available [days and times]. Thank you for your time. I look forward to talking with you. [Your name] [Title, program] [Phone | Email] *Fill in the brackets with what actually happened. Specific events and dates will be clearer and fairer to Devon than a general description.*

**Subject: Devon's spot in the program: we'd like to meet this week** Dear [Parent's name], I'm writing because Devon's spot in [program name] is at risk. We want to work with you and Devon to keep him in the program. In group, we have seen [specific behavior, e.g., Devon talking over others during discussion, leaving the room without permission] on [dates or number of sessions]. When this happens, it is hard for the group to stay on track. We have [what staff have done so far, e.g., spoken with Devon on October 3 and October 10]. If things do not change by [date], we will have to end Devon's place in the program. We would much rather find a way for him to stay. Here is what we'd like to do: 1. Meet with you and Devon by [date] to hear what he thinks is going on. 2. Ask what would help him take part in group. This could be a change in seating, breaks, or how we run activities. 3. Agree on one or two clear goals for the next [number] weeks, and check in on them together. Please call or text me at [phone] or email [email] to set up a time. If another time or format works better for your family, tell me and we will make it work. Thank you for your partnership. Devon has a lot to offer this group, and we want to find a way forward with you. Sincerely, [Name] [Title, program name] [Phone] | [Email] *Fill in the bracketed details with exactly what happened and when, so the note is specific and fair to Devon and his family.*

**Subject: Devon's place in [program name]** Dear [Parent's name], I'm writing because Devon's spot in [program name] is at risk, and I'd like to work out a plan with you so he can stay. In group over the past [timeframe], Devon [specific behavior, e.g., talked while others were speaking / left the room during activities] on [dates]. When this happens, it's harder for the group to [finish the activity / hear each other]. If it continues, we may need to end his enrollment on [date or review point]. Here is what we have tried so far: [e.g., reminders, a break space, a check-in with Devon]. Here is what I'd like to ask you: - What are you seeing at home or hearing from Devon about group? - Is anything making group harder for him right now? - What helps him do well in other settings? I'd also like to hear from Devon directly, in a way that feels comfortable for him. Devon brings [a specific strength, e.g., humor, curiosity, kindness to younger kids] to the group, and we want him here. Could we talk by [date]? You can reach me at [phone] or [email], and we can meet in person, by phone, or by video, whichever works best for you. Thank you, [Your name] [Title, program] [Phone] | [Email] *Fill in the brackets with the specific incidents and dates, and the actual enrollment policy, so the parent knows exactly what happened and what the next step is.*

**Subject: Devon's spot in [program name]** Dear [Parent's name], I'm writing because Devon's place in [program name] is at risk, and I'd like to work on a plan with you. Can we talk by [date]? Here is what we have seen in group. [Describe what happened: for example, "On [dates], Devon left his seat several times and talked while others were speaking."] We have tried [what staff have tried so far]. It has not been enough yet for group to run smoothly for everyone. If things stay the same, we may not be able to keep Devon's spot. We don't want that. We would rather find what will help him take part. You know Devon best. It would help to hear: - What works for him at home or at school - Anything about group that is hard for him, such as the time, the activity, or the setting - What you would like to see happen Here are some ways we can meet: 1. A call or video chat 2. A meeting in person 3. A short written reply to this note Please contact me at [phone] or [email]. If another time or language would be easier for you, tell me and we will arrange it. Thank you for working with us on this. [Name] [Title, program] [Phone] | [Email] *Note: I replaced "disruptive" and "shape up" with a request for specific examples, since the note works best when it says what happened. The possible loss of his spot is still stated plainly.*

**Note to Parent/Guardian of Devon** Dear [Parent/Guardian Name], I’m writing to share a concern about Devon’s behavior during group sessions. Recently, Devon has been consistently disruptive in group—talking over others, not following group expectations, and making it difficult for the group to stay on track. We’ve addressed this with him directly several times, but the behavior has continued. We want Devon to succeed here, and we value having him in the program. However, group participation requires a baseline level of respect and cooperation so that everyone can benefit. At this point, Devon needs to make a serious and immediate change in his behavior. If the disruption continues, we will have to remove him from his spot in the program. We’d appreciate your help reinforcing with Devon how important it is to follow group rules and respect the other participants. Please talk with him about what’s expected and let us know if there’s something going on that we should be aware of. We’re happy to work with you and Devon to get things back on track. Thank you for your support. Please feel free to reach out if you’d like to discuss this further. Sincerely, [Your Name] [Your Title/Program] [Contact Information]

**Note to Parent/Guardian** **Date:** [Date] **Regarding:** Devon [Last Name] **Program:** [Program Name] **Group:** [Group Name/Time] Dear [Parent/Guardian Name], I’m writing to share a concern about Devon’s behavior in our group sessions. Over the past [number] sessions, Devon has been disruptive during group activities—[e.g., talking over others, not following group instructions, distracting peers, refusing to participate appropriately]. Despite reminders and redirection from staff, the behavior has continued. Group participation requires a safe, respectful environment where everyone can learn and take part. At this point, Devon’s behavior is affecting the group and his ability to benefit from the program. We need to see a consistent improvement in his behavior and cooperation in group. Please understand that if Devon’s disruptive behavior continues, we will need to remove him from his spot in the program. I’d prefer to work with you and Devon to avoid that outcome. I’d like to speak with you by [date/time] to discuss what support can be put in place at home and in the program, and to clarify expectations moving forward. Please contact me at [phone/email] to schedule a time to talk. Thank you for your partnership in helping Devon succeed. Sincerely, [Your Name] [Title] [Program/Organization] [Phone] [Email]

**Subject: Devon’s participation in group** Dear Parent or Guardian, I’m writing about Devon’s participation in group. Devon has disrupted group several times, and the disruptions make it hard for other participants to take part. We need to see a change in his behavior to keep his spot in the program. If the disruptions continue, Devon may lose his place. We would like to meet with you to talk about what is happening and what support might help. Please contact [name] at [phone] or [email] by [date]. Thank you, [Name] [Program]

Dear [Parent/Guardian name], I’m writing to let you know that Devon’s spot in the program is at risk because of behavior in group that has made it hard for the group to continue. We want Devon to stay. We also need to see a change in how he takes part in group. If the behavior continues, he may lose his spot in the program. Please contact me at [phone/email] by [date] so we can meet with you and Devon. We can talk about what needs to change and what support might help. Thank you, [Your name] [Program]

Dear [Parent/Guardian name], I'm writing to tell you about a concern in Devon's group, and to ask for a conversation with you. Over the past few weeks, staff have seen [describe what happened — for example: Devon interrupting other members, leaving the room during group, raised voices]. I want to be direct with you: if this keeps happening, Devon's spot in the program is at risk. I'd rather tell you that now than have it come as a surprise. I'd also like to understand what's going on from your side. Behavior in group is sometimes a sign that something isn't working — the time of day, the room, the group itself — and we can often adjust. [Staff name] can meet with you and Devon this week or next, whichever is easier for your family. You can reach me at [phone] or [email]. If a call is easier, I'm free [times]. Devon is welcome here. I'd like to find a way forward with you. [Your name] [Title, organization] --- *One note: I left a placeholder for the specific behaviors, since I didn't want to guess at them. I also framed the risk to Devon's spot as information rather than an ultimatum, and added an invitation to talk — say the word if you'd like it firmer or shorter.*

**Subject: Let’s make a plan for Devon** Dear [Parent/Guardian name], I’m writing about Devon. Some recent group sessions have been hard, and Devon has had trouble participating in ways that keep the group safe and focused. I want to understand what’s going on and what would help. I’m not making a decision about Devon’s place in the program today. I’d rather work with you and Devon first. The group has agreements that help everyone feel safe, and I want to talk about how Devon can meet them with support. If we can’t find a plan that works, we’ll talk honestly about next steps together. Can we set up a phone or in-person conversation? I can meet [times]. Please reply or call me at [phone] to choose what works for you. If Devon has shared anything about group that I should know, please tell me. Thank you for working with us on this. [Name] [Title] [Organization] [Phone]

Here are two options, depending on how formal you need to be. ### Option 1: Firm, professional, and collaborative (Recommended) *Use this option if you want to be very clear about the consequences while still maintaining a constructive relationship with the parent.* **Subject:** Important update regarding Devon’s participation in [Program Name] Dear [Parent's Name], I am writing to share some concerns regarding Devon’s behavior during our group sessions. Over the past [few weeks/sessions], Devon has been increasingly disruptive [optional: briefly add 1–2 examples, e.g., *by talking over instructors, distracting his peers, and refusing to follow group directions*]. While we have redirected him and spoken with him individually, the behavior has continued to impact the rest of the group’s ability to participate and learn. We truly want Devon to succeed here, but our priority is to maintain a safe, productive, and respectful environment for everyone. Because of this, I need to be transparent that Devon is at risk of losing his spot in the program if his behavior does not improve immediately. I would appreciate the chance to connect with you briefly so we can align on expectations and support Devon in making better choices. Please let me know what day and time this week works best for a quick phone call. Thank you for your support and partnership. Best regards, [Your Name] [Your Title/Program Name] [Your Contact Information] *** ### Option 2: Direct / Final Warning *Use this option if you have already discussed this with the parent previously and this is a formal last chance.* **Subject:** Final notice regarding Devon’s enrollment in [Program Name] Dear [Parent's Name], I am reaching out regarding Devon’s continued participation in [Program Name]. Despite previous reminders and interventions, Devon’s disruptive behavior during group has not improved. It has reached a point where it is significantly interfering with the group and goes against our program guidelines. Please consider this a formal notice that Devon must follow all group expectations moving forward. If the disruptive behavior continues, we will have to remove him from the program and release his spot to another participant. We would like to avoid that outcome, and we hope you can speak with Devon at home about the importance of meeting these expectations starting at our next session. If you have any questions, please feel free to reach out to me directly at [phone number/email]. Sincerely, [Your Name] [Your Title/Program Name]

Here is a professional, firm, but constructive note you can send to Devon’s parents. It clearly communicates the seriousness of the situation while still showing that you want him to succeed. *** **Subject:** Update regarding Devon’s participation in [Program Name] Dear [Parent's Name], I am reaching out to discuss Devon’s recent participation in our group sessions. We value having Devon with us, and my goal is always to ensure that every participant has a safe, positive, and productive environment. Over the past [few weeks/few sessions], Devon has exhibited persistent disruptive behavior during group time [*(Optional: insert a brief, specific example, e.g., interrupting instructions, distracting peers, refusing to participate)*]. Despite multiple reminders and redirections from staff, these behaviors have continued to disrupt the group dynamic and hinder others from fully engaging. Our program relies on mutual respect and cooperation, and we hold all participants to these standards. Because of the ongoing impact on the group, we have reached a point where Devon is at risk of losing his spot in the program. In order for Devon to remain enrolled, we need to see an immediate and consistent improvement in his behavior, specifically his ability to follow group guidelines and respect staff and peers. We truly want Devon to succeed here, and we know that real change usually happens when home and program work together. Could you please have a conversation with Devon regarding the importance of his conduct in group? I would also like to schedule a quick phone call with you this week to make sure we are on the same page and to discuss how we can best support him in turning this around. Please let me know a day and time that works best for you. Thank you for your prompt attention to this matter and for your partnership. Warmly, **[Your Name]** [Your Title] [Program Name] [Your Phone Number/Email]

Dear [Parent Name], I am writing to share an important update about Devon’s participation in our group program and to discuss what is needed for him to remain enrolled. During recent sessions, Devon has had difficulty following group agreements and has frequently interrupted activities and discussions. For Devon to keep his spot in the program, he will need to participate cooperatively and follow group guidelines moving forward. If these interruptions continue, we will have to offer his spot to another participant. We want to give Devon every opportunity to succeed here. Please call me at [Phone Number] or reply to this email by [Date] so we can discuss how best to support him in meeting these expectations. Sincerely, [Your Name] [Your Title] [Organization Name] [Contact Information]

Dear [Parent's Name], I am writing to share an important update regarding Devon’s participation in our program, and what needs to happen for him to keep his spot. During recent group sessions, Devon has had difficulty following group guidelines and staying engaged with activities, which has repeatedly interrupted the group. For Devon to remain enrolled, he needs to follow the group agreements and participate without interrupting the sessions. If these interruptions continue, he will lose his spot in the program. We want to work with you to help Devon succeed here. Please contact me at [Phone Number] or [Email Address] by [Date] so we can discuss how best to support him moving forward. Sincerely, [Your Name] [Your Title] [Organization Name]

Dear [Parent Name], I am writing to share an update about Devon’s participation in our group and to schedule a time to speak this week about how we can help him stay in the program. During our recent group sessions, Devon has had difficulty following the group agreements, including [interrupting discussions / stepping away from planned activities / specific behavior]. For the group to work safely and effectively for everyone, all participants need to follow these shared guidelines. If Devon is unable to meet these expectations, he will not be able to keep his spot in the program. We want Devon to be able to continue with us, and we would like to work with you on a plan to support him. Please let me know what time works best for a brief phone call before our next meeting on [Date]. You can reach me directly at [Phone Number] or [Email Address]. Sincerely, [Your Name] [Your Title] [Organization Name] [Contact Information]

Dear [Parent Name], I am writing to share an important update about Devon’s participation in [Program Name]. Devon’s enrollment is currently at risk, and we would like to connect with you this week to discuss what he needs so he can remain in the group. During recent sessions, Devon has had difficulty staying engaged with group activities [optional: insert specific factual behavior, e.g., speaking over peers during discussions and leaving the room without checking in]. For our group to function well for everyone, participants need to be able to follow our shared agreements, including listening while others speak and participating in group activities. We want Devon to be part of the program, but we need to see these expectations met for him to keep his spot. We would like to partner with you to understand what might help Devon participate comfortably and succeed in the group. Could we schedule a 15-minute phone call or meeting this week to talk through a plan? Please let me know what day and time works best for you: * [Date/Time Option 1] * [Date/Time Option 2] You can reach me directly at [Phone Number] or reply to this email. Sincerely, [Your Name] [Your Title] [Organization Name] [Phone Number / Email]

Here are three options, ranging from collaborative to very direct. Choose the one that best fits the tone of your program and your existing relationship with the parents. ### Option 1: Professional and Collaborative (Recommended) *Best if this is the first formal written warning and you want to partner with the parents to find a solution.* **Subject:** Important update regarding Devon’s participation in [Program Name] Dear [Parent's Name(s)], I am writing to share some urgent concerns regarding Devon’s recent behavior during our group sessions at [Program Name]. We really enjoy having Devon with us, and he brings a lot of great energy to the room. However, over the last [number] sessions, he has been consistently disruptive. Specifically, he has been [insert 1-2 brief, objective examples, e.g., talking over instructors, distracting other peers, refusing to follow group guidelines]. Our goal is to provide a safe, productive, and enjoyable environment for everyone. Unfortunately, these disruptions are making it difficult for the group to function and for the other participants to get the most out of the program. We want Devon to succeed here, which is why I am reaching out to ask for your support. Please have a conversation with him before our next meeting on [Date] about the importance of following group expectations and respecting the space. Please understand that while we want to keep Devon in the program, we will need to see an immediate improvement in his behavior. If the disruptions continue, we will unfortunately have to remove him from the program so that the rest of the group can move forward. Thank you for your help and partnership in addressing this. Please let me know if you have any questions or if you’d like to discuss this over the phone. Best regards, [Your Name] [Your Title] [Contact Information] *** ### Option 2: Firm and Direct *Best if you have already spoken to the parents casually about his behavior, and this is the final warning.* **Subject:** Final Warning: Devon’s status in [Program Name] Dear [Parent's Name(s)], I am writing to formally address Devon’s behavior in [Program Name]. Despite redirection from our staff, Devon has continued to be disruptive during group time. Recently, this has included [insert 1-2 specific examples of behavior]. Because our program relies on group cooperation, this behavior is negatively impacting the experience of the other participants. At this point, Devon’s spot in the program is in jeopardy. For Devon to remain in [Program Name], we need to see a complete turnaround in his behavior starting at our next session on [Date]. Specifically, we need him to [insert 1-2 clear expectations, e.g., listen when staff are speaking and keep his hands to himself]. If Devon continues to disrupt the group, we will have to forfeit his spot and ask that he not return for the remainder of the session. We know Devon is capable of meeting these expectations, and we hope to see him make positive choices moving forward. Please give me a call at [Phone Number] so we can discuss this before Devon’s next session. Sincerely, [Your Name] [Your Title] [Contact Information] *** ### Option 3: Short and to the Point *Best for a text message, a quick portal message, or a slip sent home in a backpack.* Dear [Parent's Name(s)], I’m reaching out because we’ve been having some ongoing challenges with Devon’s behavior during group time at [Program Name]. Lately, he has been very disruptive by [insert brief example], which makes it hard for the rest of the group to participate. We love having Devon here, but we need your help in reminding him of our behavior expectations. Please speak with him before our next session on [Date]. We need to see an immediate improvement in his focus and cooperation, or he will unfortunately lose his spot in the program. Thank you for your prompt attention to this, and please reach out if you'd like to chat further. Best, [Your Name] [Your Title/Program Name] [Phone Number] ### Tips before you send: * **Be specific:** In the bracketed sections, briefly name the exact behavior (e.g., "frequently interrupting," "walking away from the group," "throwing materials"). Parents respond better to facts than generalizations. * **Check your policy:** If this is a paid program, be prepared for the parent to ask if they will get a refund if Devon is kicked out. Make sure you know your organization's policy on this before sending the note.

Here are three options, ranging from a supportive and collaborative tone to a more formal, final-warning tone. Choose the one that best fits your relationship with the parent and the severity of the situation. ### Option 1: Professional and Collaborative (Best for a first formal warning) **Subject:** Important update regarding Devon’s participation in [Program Name] Dear [Parent's Name], I am writing to share some concerns regarding Devon’s recent behavior during our group sessions at [Program Name]. While we enjoy having Devon with us, he has been increasingly disruptive to the group over the last [number] sessions. Specifically, he has been [insert 1-2 brief examples, e.g., talking over instructors, distracting other participants, refusing to follow safety guidelines]. This makes it difficult for our staff to lead the activities and takes away from the experience of the other children in the program. We want Devon to succeed here, and our staff has spoken with him about this directly. However, we have not yet seen the improvement we need. In order for Devon to keep his spot in the program, we need to see an immediate positive change in his behavior and his willingness to follow group expectations. Could you please speak with Devon about this before our next session on [Date]? I would also welcome a quick phone call to discuss how we can work together to help him get back on track. You can reach me at [Phone Number]. Thank you for your support and cooperation. Best regards, [Your Name] [Your Title] [Program Name] *** ### Option 2: Direct and Firm (Best if you have already mentioned this casually before) **Subject:** Urgent: Devon’s continued enrollment in [Program Name] Dear [Parent's Name], I am reaching out to address an urgent matter regarding Devon’s behavior in [Program Name]. Recently, Devon’s behavior has become consistently disruptive during our group time, including [insert brief example, e.g., frequent outbursts, not listening to staff directions]. To ensure a safe and positive environment for everyone, all participants are expected to follow our program’s behavior guidelines. Despite several reminders and redirections from our staff, Devon’s disruptive behavior has continued. Please consider this a formal warning that if Devon’s behavior does not improve immediately, we will unfortunately have to remove him from the program. We really hope it does not come to that, as we know Devon has the potential to do well here. Please have a serious conversation with him prior to his next session on [Date] so he understands that his continued participation depends on his behavior. Please let me know if you have any questions or would like to discuss this further. Sincerely, [Your Name] [Your Title] [Program Name] *** ### Option 3: Short and Casual (Best for a text message or app notification) Hi [Parent's Name], I wanted to touch base with you regarding Devon. Lately, he has been very disruptive during our group sessions by [insert brief example]. We’ve given him a few reminders, but the behavior is continuing and is impacting the rest of the group. We love having Devon in [Program Name], but we need him to follow the group rules. If we don't see a turnaround in his behavior starting at the next session, he will unfortunately lose his spot in the program. Could you please have a chat with him about this before [Day of next session]? Let me know if you'd like to hop on a quick call to discuss. Thanks for your help, [Your Name]. **Tips before you send:** * **Be specific:** Replace the bracketed text with 1 or 2 concrete, objective examples of what Devon is doing (e.g., "throwing materials" is better than "acting out"). * **Check your policies:** If your program has a parent handbook or code of conduct they signed, you can attach it or reference it. * **Keep a record:** Save a copy of this message in case you do end up having to remove him from the program later.

Dear [Parent's Name], I am writing to ask for a quick phone call this week to talk about Devon’s participation in the program. During the last few group sessions, Devon has had a hard time following our group agreements, which has interrupted the activities for other participants. For Devon to keep his spot in the program, we need to make sure he is able to follow these expectations going forward. We want Devon to stay in the group and have a good experience here. I would like to talk with you about what we are seeing and hear your thoughts on what might help him during group time. Please call me at [Phone Number] or reply to this note to let me know a good time to talk before [Day of Week]. Thank you, [Your Name] [Your Title] [Contact Information]

Dear [Parent's Name], I am writing to share an update about Devon’s participation in the group and to ask for your help in keeping his spot in the program. During our recent sessions, Devon has had a hard time following the group agreements, which has interrupted activities for the other participants. For Devon to keep his place in the program, we need to see him participate without interrupting the group during our next sessions. We want Devon to succeed here. I would like to talk with you this week about what might be going on and how we can best support him together. Please call me at [Phone Number] or reply to this message by [Date/Time] so we can set up a time to talk. Sincerely, [Your Name] [Your Title] [Contact Information]

Dear [Parent's Name], I am writing to share an update about Devon’s participation in our group sessions and to ask for your help in making a plan so he can keep his spot in the program. During the last [number] sessions, Devon has had a hard time staying with the group activities and has interrupted other participants. Because we want to make sure the group is a safe and focused space for everyone, we need to work together on a plan for how Devon participates going forward. If we aren't able to find an approach that works for Devon and the group, we may have to pause his enrollment. We want Devon here, and we know that group settings can sometimes feel overwhelming or frustrating. I would like to talk with you and Devon this week to hear how he is feeling about the group and figure out what support or changes might help him succeed. Could you call me at [Phone Number] or reply to this email by [Day of Week] so we can set up a short meeting? You can also reach me at [Phone Number] if you have any questions before then. Thank you for partnering with us to support Devon. Sincerely, [Your Name] [Your Title] [Phone Number] [Email Address]

Dear [Parent/Guardian Name], I am writing to talk with you about Devon’s participation in our afternoon group and how we can work together so he can keep his spot in the program. Over the past few sessions, Devon has had a hard time staying in his seat and has interrupted the group activities several times. To stay enrolled in the program, participants need to be able to follow the group agreements so that the space remains safe and focused for everyone. We want Devon here, and we want to figure out what is making the group setting difficult for him right now. I would like to set up a time for us to talk this week, along with Devon if you think that would be helpful. We can look at what might be getting in the way—whether he needs a short break during the session, a different seat, or clearer expectations from our staff—and agree on a plan for next week. You can reach me by phone at [Phone Number] or by replying to this email. Please let me know a few times that work for you before [Day of Week]. Thank you for partnering with us to support Devon. Sincerely, [Your Name] [Your Title] [Phone Number] [Email Address]

Depending on your relationship with the parent and the severity of the behavior, you may want a different tone. Here are three options: a **supportive/collaborative** approach, a **firm/direct** approach, and a **short/formal** approach. ### Option 1: Supportive & Collaborative *Use this if Devon is usually a good kid or if this is the first time you are formally reaching out. It frames the issue as "helping him succeed."* **Subject:** Update regarding Devon’s progress in [Program Name] Dear [Parent's Name], I’m writing to share some concerns regarding Devon’s behavior during our group sessions. While we enjoy having Devon in the program, he has recently been struggling with disruptions that are affecting the learning environment for the other students. We want Devon to get the most out of this experience, but for the group to function effectively, all participants must follow the program guidelines. I wanted to bring this to your attention now so we can work together to help him refocus. Please be aware that consistent participation and respectful behavior are requirements for remaining in the program. If the disruptions continue, we may have to consider removing him from the group to maintain the integrity of the sessions. I would love to hear your thoughts on how we can best support Devon in making a positive change. Best regards, [Your Name] *** ### Option 2: Firm & Direct *Use this if you have already given Devon multiple warnings or if the behavior has been significant.* **Subject:** Behavioral Notice: Devon [Last Name] Dear [Parent's Name], I am contacting you today because Devon’s behavior in [Program Name] has become a significant disruption to the group. Despite several reminders and warnings, Devon continues to [mention specific behavior, e.g., interrupt others/refuse to follow directions], which is hindering the progress of the other participants. At this stage, the behavior has reached a point where it is no longer sustainable for the group. This note serves as a formal warning. For Devon to keep his spot in the program, we need to see an immediate and consistent improvement in his conduct. If the disruptive behavior persists, he will be asked to leave the program. I hope we can resolve this quickly so Devon can continue with us. Sincerely, [Your Name] *** ### Option 3: Short & Formal *Use this for a professional, "paper-trail" style communication.* **Subject:** Notice regarding Devon’s status in [Program Name] Dear [Parent's Name], This email is to inform you that Devon is currently at risk of being removed from [Program Name] due to repeated disruptive behavior during group sessions. We value Devon's participation, but the current disruptions are interfering with the program's goals. Please discuss the importance of group conduct with him. Please be advised that any further disruptions will result in his removal from the program. Thank you for your immediate attention to this matter. Regards, [Your Name] *** ### 💡 A few tips for sending this: * **Be Specific:** If you can, replace "disruptive" with a specific action (e.g., "talking over the instructor" or "distracting peers"). Parents respond better to facts than general labels. * **Keep a Copy:** Save a copy of the sent email or a photo of the note in case you do eventually have to remove him from the program. * **The "Sandwich" Method:** If you use Option 1, try to start and end with something positive about Devon to keep the parent from becoming overly defensive.

Depending on your relationship with the parent and the severity of the behavior, you may want a different tone. Here are three options: a **supportive/collaborative** approach, a **firm/direct** approach, and a **short/formal** approach. ### Option 1: Supportive & Collaborative *Use this if Devon is usually a good kid or if this is the first time you are formally reaching out. It frames the issue as "helping him succeed."* **Subject:** Update regarding Devon’s progress in [Program Name] Dear [Parent's Name], I’m writing to share some concerns regarding Devon’s behavior during our group sessions. While we enjoy having Devon in the program, he has recently been struggling with disruptions that are affecting the learning environment for the other students. We want Devon to get the most out of this experience, but for the group to function effectively, all participants must follow the program guidelines. I wanted to bring this to your attention now so we can work together to help him refocus. Please be aware that consistent participation and respectful behavior are requirements for remaining in the program. If the disruptions continue, we may have to consider removing him from the group to maintain the integrity of the sessions. I would love to hear your thoughts on how we can best support Devon in making a positive change. Best regards, [Your Name] *** ### Option 2: Firm & Direct *Use this if you have already given Devon multiple warnings or if the behavior has been significant.* **Subject:** Behavioral Notice: Devon [Last Name] Dear [Parent's Name], I am contacting you today because Devon’s behavior in [Program Name] has become a significant disruption to the group. Despite several reminders and warnings, Devon continues to [mention specific behavior, e.g., interrupt others/refuse to follow directions], which is hindering the progress of the other participants. At this stage, the behavior has reached a point where it is no longer sustainable for the group. This note serves as a formal warning. For Devon to keep his spot in the program, we need to see an immediate and consistent improvement in his conduct. If the disruptive behavior persists, he will be asked to leave the program. I hope we can resolve this quickly so Devon can continue with us. Sincerely, [Your Name] *** ### Option 3: Short & Formal *Use this for a professional, "paper-trail" style communication.* **Subject:** Notice regarding Devon’s status in [Program Name] Dear [Parent's Name], This email is to inform you that Devon is currently at risk of being removed from [Program Name] due to repeated disruptive behavior during group sessions. We value Devon's participation, but the current disruptions are interfering with the program's goals. Please discuss the importance of group conduct with him. Please be advised that any further disruptions will result in his removal from the program. Thank you for your immediate attention to this matter. Regards, [Your Name] *** ### 💡 A few tips for sending this: * **Be Specific:** If you can, replace "disruptive" with a specific action (e.g., "talking over the instructor" or "distracting peers"). Parents respond better to facts than general labels. * **Keep a Copy:** Save a copy of the sent email or a photo of the note in case you do eventually have to remove him from the program. * **The "Sandwich" Method:** If you use Option 1, try to start and end with something positive about Devon to keep the parent from becoming overly defensive.

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to ensure that the program remains a productive environment for everyone. It is important that Devon is able to engage with the group respectfully to maintain his spot in the program. I would like to schedule a time to talk with you and Devon about how we can support him in meeting these expectations. Please let me know when you are available this week for a brief call or meeting. Best regards, [Your Name] [Your Phone Number]

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to ensure that the program remains a productive environment for everyone. It is important that Devon is able to engage with the group respectfully to maintain his spot in the program. I would like to schedule a time to talk with you and Devon about how we can support him in meeting these expectations. Please let me know when you are available this week for a brief call or meeting. Best regards, [Your Name] [Your Phone Number]

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to make sure Devon can successfully remain in the program, but his current behavior puts his spot at risk. We would like to partner with you to help Devon get back on track. Are you available for a brief call or meeting this week to discuss how we can support him in following the group rules? Please let me know a time that works best for you, or you can reach me directly at [Phone Number] or [Email Address]. Best regards, [Your Name] [Your Title]

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to make sure Devon can successfully remain in the program, but his current behavior puts his spot at risk. We would like to partner with you to help Devon get back on track. Are you available for a brief call or meeting this week to discuss how we can support him in following the group rules? Please let me know a time that works best for you, or you can reach me directly at [Phone Number] or [Email Address]. Best regards, [Your Name] [Your Title]

Here's a note you can adapt: --- **Subject: Concerns About Devon's Behavior in Group** Dear [Parent's Name], I'm reaching out regarding Devon's behavior in our group sessions, as I want to keep you informed and work together toward a solution. Over the past [few weeks], Devon has been repeatedly disruptive during group activities. [He has been talking over others, distracting his peers, and not responding to staff redirection.] While we expect occasional bumps, this pattern has continued despite repeated reminders and one-on-one conversations with him. I want to be direct with you: if the disruptive behavior continues, Devon will lose his spot in the program. We have limited space and a responsibility to ensure all participants can engage in a positive, productive environment. That said, our goal is to help Devon succeed here. [He's clearly capable and engaged when he chooses to be], and I believe he can turn this around. I'd like to schedule a time to talk—by phone or in person—so we can discuss what's been happening and align on expectations going forward. Please reach me at [phone/email] at your earliest convenience. Thank you for your partnership. With support at home and here, I'm confident we can get Devon back on track. Sincerely, [Your Name] [Title / Program Name] --- A few notes: I included a positive line about Devon since parents respond much better when they don't feel attacked, but swap in something genuine if you can. The bracketed behavior description should be specific—dates and examples carry more weight than generalities if you need to follow through later. Want me to adjust the tone (firmer or softer) or tailor it to a specific type of program?

Here's a note you can adapt: --- Dear [Parent Name], I'm reaching out regarding Devon's behavior in [program name]. Over the past [time period], Devon has been repeatedly disruptive during group activities. [Insert 1–2 specific examples, e.g., "He frequently talks over instructors, interrupts other participants, and refuses to follow directions."] This behavior is affecting the experience of the other participants and making it difficult to run our sessions effectively. We want Devon to succeed in this program, and I believe he can with some changes. However, I need to be direct: if the disruptive behavior continues, Devon will lose his spot in the program. I'd like to work together to get him back on track. Please contact me at [phone/email] so we can discuss this further. I'd also like to check in again on [date] to review his progress. Thank you for your partnership. Sincerely, [Your Name] [Title/Role] [Program Name] --- A few suggestions as you customize it: - **Include specific examples.** "Disruptive" alone often puts parents on the defensive; concrete details make the concern harder to dismiss and easier to address at home. - **The check-in date creates a natural deadline** without the note reading as an ultimatum, while still making the consequence clear. - **Keep the tone collaborative.** Framing it as "we want him to succeed" makes parents more likely to work with you rather than push back. Happy to adjust the tone (firmer or softer) or tailor it to a specific type of program if you'd like.

**Subject: Devon's spot in the program — please read** Dear [Parent's name], I'm writing about Devon's behavior in our group sessions. I want to be straightforward with you about where things stand. In recent sessions, Devon's behavior has been disrupting the group. [Add one or two specific examples here — what happened, and when.] It affects the whole group and the other participants. Here's what that means: Devon's spot in the program is at risk. If his behavior does not improve by [date], he will lose his spot. I'd like to talk with you before we get there. Please call or email me by [date] so we can make a plan together. I can be reached at [phone] or [email]. Thank you, [Your name] [Title] --- Fill in the bracketed details before sending — the specific examples matter most, since they give the parent something concrete to respond to.

Dear [Parent's name], I'm writing about Devon's behavior in group, because it has reached the point where his spot in the program is at risk. In recent sessions, Devon has interrupted the group and made it hard for other participants to take part. [Add one or two specific examples here — what happened and when.] We want Devon to keep his spot. To do that, he needs to follow the group leader's directions and let others speak during sessions. If the behavior continues, he will lose his spot in the program. I'd like to talk with you before it gets to that point. Please call or email me at [phone / email] this week so we can work out how to support Devon together. Thank you, [Your name] [Title]

Dear Mr./Ms. [Last Name], I'm writing because we need to talk about Devon's place in the program. His behavior in group sessions has become a concern, and I want to work with you on a plan before it affects his spot. Here's what we're seeing: Devon has been interrupting sessions and pulling other participants off task. This has happened several times over the past few weeks. When it happens, the group can't stay focused, and other participants lose out on their time. I want to be straightforward with you: if the behavior continues as it has, Devon will lose his place in the program. I'd rather not get to that point, and I believe we can avoid it. Here's what I'd like to do: 1. Meet with you and Devon together, at a time that works for you, to talk through what's going on. 2. Agree on 2–3 clear expectations for Devon in group, so he knows exactly what's being asked of him. 3. Check in after two weeks to see how it's going and adjust the plan if we need to. Devon has real strengths, and we want him to keep his spot. But the decision is in his hands, and the plan works best with you involved. Please call or text me at [phone number] or reply to this note to set up a time. I'm available [days/times]. If none of those work, tell me what does and we'll figure it out. Thank you, [Name] [Title] [Phone number] --- One note: I kept the possibility of losing his spot, since that was your key point, but framed it as a clear fact with a plan and choices attached rather than an ultimatum. If you can share what Devon specifically did (interrupting, leaving the room, etc.), I can make the description more concrete.

Dear [Parent name], I'm writing about Devon's behavior in group sessions, and I'd like your help with it. This note covers what we're seeing, what it means for his spot in the program, and how we can work on it together. Over the past [timeframe], Devon has [describe specifically: e.g., interrupted other participants repeatedly, left the room without notice, talked over the facilitator]. This affects the other kids' ability to participate, and our staff have tried [steps already taken: e.g., redirecting him, seating changes, one-on-one check-ins]. I want to be straightforward with you: if the disruptions continue at this level, Devon may lose his place in the program. We don't want that outcome, and we'd rather solve this with you. Here's what we can do: 1. Meet with you and Devon to hear his side. Sometimes behavior in group is a signal that something else is going on, and we'd like to understand it before deciding anything. 2. Adjust his experience where we can — different session times, smaller groups, or a check-in plan that works better for him. 3. Set clear expectations together, so Devon knows exactly what's being asked and what happens next if the disruptions continue. Could you call or email me by [date] to set up a time? You can reach me at [phone] or [email]. Devon is a valued part of this program, and we'd like to keep it that way. Sincerely, [Your name] [Title] [Contact information] --- One note: I described the behavior in placeholders since I don't have the specifics — filling those in with what actually happened will make the note clearer and fairer to Devon.

Hi [Parent’s Name], I’m reaching out about Devon’s behavior during group sessions. He has been disruptive, which has made it difficult for others to participate and for the group to stay on track. We want Devon to succeed in the program, and we need to see consistent improvement. He is expected to follow directions, take turns speaking, and treat others respectfully. If the disruptions continue, he may lose his spot in the program. Please talk with Devon about these expectations. We’d also welcome a conversation about any challenges he may be facing and what support could help him participate successfully. Thank you for working with us, [Your Name]

Hi [Parent/Guardian Name], I’m reaching out about Devon’s participation in the program. Recently, his behavior during group activities has been disruptive, making it difficult for others to participate and for staff to lead the sessions. We want Devon to succeed and remain in the program. To do so, he needs to follow staff directions, take turns speaking, and treat others respectfully. If the disruptions continue, he may lose his spot in the program. Please review these expectations with Devon. We’d also appreciate the chance to discuss any support that could help him participate successfully. Thank you for working with us to make group a positive experience for everyone. Best, [Your Name]

Dear [Parent’s Name], I’m writing because Devon’s behavior during group has been interrupting activities. This needs to change for him to keep his place in the program. We want Devon to continue participating. We’d like to meet with you and him to discuss what has been happening, hear his perspective, and make a plan together. We can clarify group expectations and identify support that may help him meet them. Please contact [name] at [phone/email] to arrange a time to talk. If the disruptions continue, Devon may lose his spot in the program. Thank you for working with us to support Devon and everyone participating in the group. [Your Name]

Dear [Parent’s name], I’m writing because Devon’s behavior during group has been interrupting activities. This needs to change for him to keep his place in the program. We’d like to work with you and Devon on a clear plan. That includes reviewing group expectations, hearing his perspective, and identifying any support he may need to participate. Please contact me at [contact information] so we can discuss next steps. If the interruptions continue, Devon may lose his spot in the program. We want him to understand what needs to change and have an opportunity to make those changes. Thank you, [Name]

Dear [Parent’s name], I’m writing about concerns with Devon’s participation in group that could affect his place in the program. During [session/date], [describe what Devon did and how it affected the group]. We’d like to talk with you and Devon about what happened, hear his perspective, and agree on next steps. We can review the group expectations together and discuss what support may help him meet them. To remain in the program, Devon will need to [state specific expectations]. If these expectations are not met, he may not be able to continue participating. We want him to understand what needs to change and have a clear opportunity to work toward it. Please contact [name] at [phone/email] to arrange a conversation. Thank you, [Name]

Dear [Parent’s name], I’m writing about interruptions during group involving Devon. We need to make a plan together to address them so he can continue participating in the program. Could we arrange a time to talk with you and Devon? We’d like to share what staff have observed, hear his perspective, and agree on clear expectations and support that could help him meet them. Devon’s place in the program depends on meeting its participation expectations. If those expectations are not met, his participation may end. We want him to understand what needs to change and have a voice in planning the next steps. Please contact [staff name] at [phone/email] to arrange a conversation. Thank you, [Name]

Dear [Parent/Guardian], I’m reaching out because Devon has been disruptive during group activities, making it difficult for him and others to participate. We’ve spoken with him about following group expectations, and we need to see a consistent improvement. We want Devon to remain in the program and succeed here. However, if the disruptions continue, we may have to reconsider his place in the program. Please talk with Devon about the importance of respectful participation. I’d also be glad to discuss ways we can support him in meeting expectations. Sincerely, [Your Name]

Dear [Parent/Guardian], I’m writing to let you know that Devon has been disruptive during group activities, which makes it harder for him and the other participants to take part. We value having him in the program and want to help him succeed, but he needs to follow group expectations and allow others to participate. Please talk with Devon about making a positive change. If the disruption continues, we may need to reconsider his place in the program. I’d be glad to discuss how we can support him. Best, [Name]

Dear [Parent/Guardian], I’m writing because Devon has been disruptive during group activities. We need him to follow the group expectations so everyone can take part. If the disruptions continue, Devon may lose his spot in the program. Please talk with him about participating respectfully. We’re available to discuss how we can support him in meeting the group expectations. Sincerely, [Name]

Dear Devon’s parent, I’m writing to let you know that Devon’s behavior has disrupted group sessions. To keep his spot in the program, he needs to follow the group’s expectations. If the disruptions continue, he may lose his place. Please talk with Devon about these expectations. You can contact me if you’d like to discuss next steps. Sincerely, [Name]

Dear [Parent/Guardian], I’m writing because Devon’s behavior in group has disrupted activities. We’d like to work with you and Devon on a plan to help him take part while allowing the group to continue. If the disruptions continue, Devon may lose his place in the program. Could we set up a time to talk about what’s happening and agree on next steps? Sincerely, [Name]

Dear [Parent/Guardian], I’m writing because Devon’s behavior has disrupted group activities. We’d like to work with you and Devon on how he can participate while respecting the group’s expectations. If the disruptions continue, Devon may lose his place in the program. Please contact me at [phone/email] so we can discuss next steps. Sincerely, [Name]

Dear [Parent’s Name], I’m reaching out about Devon’s recent behavior during group sessions. He has been disruptive, which has made it difficult for others to participate and for the group to stay focused. We want Devon to succeed in the program, and we need to see consistent improvement. This includes following directions, allowing others to speak, and participating respectfully. If the disruptions continue, he may lose his place in the program. Please talk with Devon about these expectations. We’d also welcome a conversation with you about any challenges he may be facing and what support could help him participate successfully. Thank you for working with us. Best, [Your Name]

Hi [Parent’s Name], I’m reaching out because Devon has been disrupting group activities, which is affecting other participants’ ability to engage. We want him to succeed in the program, but we need to see consistent improvement in his behavior. To keep his spot, Devon needs to follow staff directions, allow others to participate without interruption, and treat everyone respectfully. If the disruptions continue, he will lose his place in the program. Please talk with Devon about these expectations. We’d also welcome your perspective on any challenges he may be having and what support might help him participate successfully. Thank you for working with us, [Your Name]

Dear [Parent’s Name], I’m writing because Devon’s behavior has been disrupting group activities. If this continues, he may lose his place in the program. To continue participating, Devon needs to follow the group’s expectations and give others space to take part. We want him to stay involved and would like to work with you and Devon on a clear plan. Please contact me at [contact information] so we can discuss what has been happening, hear Devon’s perspective, and agree on next steps. Thank you, [Name]

Dear [Parent’s Name], I’m writing because Devon’s behavior has been disrupting group activities. This needs to change for him to keep his place in the program. If the disruptions continue, he will lose his spot. We want Devon to continue participating. Please contact me at [contact information] so we can discuss what has been happening, clarify group expectations, and hear what Devon thinks would help him take part without disrupting others. Thank you for working with us on next steps. [Your Name]

Dear [Parent’s name], I’m writing about Devon’s participation in group. Some of his behavior has interrupted group activities, and we need to work together on a plan so he can participate and others can, too. We would like to hear Devon’s perspective and yours, explain what staff have observed, and agree on clear expectations and support. Please contact [staff name] at [phone/email] to arrange a time to talk. Devon’s place in the program may be at risk if the disruptions continue. Before any decision, we want to make sure he understands the expectations and has a chance to use the support we agree on. Thank you for working with us, [Name] [Program]

Dear Parent or Guardian, I’m writing about Devon’s participation in group. His behavior has been interrupting group activities, and this needs to change for him to continue in the program. We’d like to talk with you and Devon about what has been happening, hear his perspective, and agree on clear expectations and support. Our goal is for Devon to participate while allowing others to take part, too. Please contact [staff name] at [phone or email] to arrange a conversation. Together, we can make a plan and set a time to review how it is working. If the interruptions continue, Devon may not be able to keep his place in the program. Thank you for working with us, [Name] [Program]

Dear Parent/Guardian, I’m writing to let you know that Devon has been disruptive during group, making it difficult for others to participate. He needs to follow group expectations and participate respectfully. If the disruptive behavior continues, he will lose his spot in the program. Please talk with Devon about the importance of respectful behavior. We want him to succeed and would appreciate your support. Please contact me if you’d like to discuss how we can work together to help him improve. Thank you, [Your Name]

Dear Devon’s parent or guardian, I’m reaching out because Devon has been disruptive during group activities, making it difficult for others to participate. We need to see improvement in his behavior so that everyone can benefit from the program. Please talk with Devon about following directions and being respectful during group. If the disruptions continue, he may lose his spot in the program. We value having Devon with us and would appreciate the opportunity to work together to help him succeed. Please let me know if you’d like to discuss this. Thank you, [Your Name]

Dear Parent or Caregiver, I’m writing because Devon’s behavior has disrupted group sessions. His behavior in group needs to change, or he may lose his spot in the program. I’d like to talk with you about what has been happening and work together on a plan to support Devon’s participation. Please let me know a good time to connect. Thank you, [Name]

Hi [Parent’s name], I’m writing because Devon’s behavior has disrupted group activities. If the disruptions continue, he may lose his place in the program. Could we talk about what’s happening and how we can support Devon’s participation? Please contact me at [contact information] so we can discuss next steps. Thank you, [Your name]

Dear Parent or Caregiver, I’m writing because Devon has disrupted group sessions, and we’d like to work with you and Devon on a plan to support his participation. If the disruptions continue, his place in the program may be at risk. We’d like to hear Devon’s perspective and discuss what might help. Please contact [name] at [contact information] so we can talk together. Thank you, [Name]

Dear Parent or Guardian, Devon has been disrupting group activities. We’d like to work with you and Devon on a plan to help him take part in the group. If the disruptions continue, Devon’s place in the program may be at risk. Please contact us so we can discuss what’s happening and what support might help. Thank you, [Name]

**Note to Devon’s parent** Dear Parent/Guardian, I’m writing about Devon’s recent behavior in group. He has been disruptive on more than one occasion, which has made it harder for the group to stay on task and for other participants to get the full benefit of the program. Devon is welcome here, and we want him to succeed. To keep his spot, he needs to follow group expectations: participate appropriately, respect others, and stop behavior that interrupts the session. If the disruptions continue, he will lose his place in the program. Please talk with Devon about this and let me know if you’d like to discuss how we can support him. I’m happy to meet or speak by phone. Thank you, [Your name] [Your role / program name] [Contact information]

Subject: Devon’s participation in the program Dear Parent/Guardian, I’m writing to share a concern about Devon’s behavior in group. He has been disruptive during sessions, which is affecting the group’s ability to stay focused and participate productively. Devon is a valued member of the program, and we want him to succeed here. To keep his spot, he needs to follow group expectations: listen when others are speaking, stay on task, and participate respectfully. If the disruptive behavior continues, he may lose his place in the program. Please talk with Devon about these expectations. I’m happy to discuss this with you and work together on a plan to help him get back on track. Thank you, [Your Name] [Your Role / Program Name] [Contact Information]

I'm writing with a hard update about Devon's place in the program. Devon may lose his spot. In group, his behavior has made it hard for others to take part. If that does not change, he will not be able to stay. We want to support Devon in keeping his place. That means he takes part in a way that lets the rest of the group do their work too. Please reply to this note so we can talk about what we are seeing and what would help. I am glad to meet with you and Devon.

I’m writing with a clear update about Devon’s place in the program. In group, Devon’s behavior has been getting in the way of the session and of other participants. If that does not change, he will lose his spot. Please talk with him about what the group needs from him: follow the group agreements, let others speak, and stay with the activity. We want him to keep his place, and that depends on this change. Reply to this note if you want to talk it through.

I'm writing because group has been hard for Devon, and we need a plan with you if he is going to keep his spot. Staff report that his actions have interrupted group and made it harder for the other young people to take part. We want to hear what Devon and you are seeing, and what would help. Please do three things: 1. Talk with Devon about how group has been going. 2. Meet with us this week so we can agree on a few clear expectations and the support he needs. 3. Call or email me by Friday at [phone] or [email] to set that time. If Friday does not work, tell us what does. This program can hold a spot when a young person can take part with the group. If we cannot find a plan that works for Devon and for the group, we may not be able to keep his spot. We would rather work this out with you. You can also tell us if this program is not the right fit right now. [Your name] [Role] [Phone] Noted the concern and the risk to his spot, and wrote it as a plan with you and Devon rather than a warning.

I'm writing with a hard update about Devon's spot in the program. In group, Devon has acted in ways that make it hard for the other young people to take part. We want him to stay. For that to work, the group has to stay a place where everyone can speak and feel safe. We'd like to meet with you and Devon this week. At that meeting we can: - hear what Devon wants from the program - hear what you are seeing, if you want to share it - agree on what he will do in group - name the support he needs from us If the same pattern continues and we cannot keep the group workable, we may not be able to hold his spot. We would rather make a plan with you now than reach that point without you. Please call or write back so we can set a time. You can reach us at [phone] or [email]. Devon is welcome at the meeting. He can also tell us what he needs before we meet. Thank you, [Name] [Program] Noted: the risk to his spot is stated as a fact, with a plan you and Devon can shape, not a warning to shape up.

Here's a draft you can adapt to fit your situation: --- Dear [Parent/Guardian's Name], I'm writing to share some concerns about Devon's behavior in our group sessions and to ask for your help in addressing it. Over the past few weeks, Devon has been increasingly disruptive during group activities—interrupting others, refusing to follow staff directions, and pulling the group off task. These behaviors affect the other participants and make it difficult for us to run the program as intended. Staff have spoken with Devon several times and reminded him of our expectations, but the pattern has continued. I want to be direct with you: if this behavior doesn't improve, we will need to reconsider Devon's place in the program. That's not a step we want to take. Devon has real potential, and we'd much rather see him succeed here—but we also have a responsibility to the rest of the group. I'd like to work with you on a plan. Please reach out to me at [phone/email] by [date] so we can talk about what's going on and how we can support Devon together. With consistent expectations at home and here, I'm confident we can turn this around. Thank you for your time and partnership. Sincerely, [Your Name] [Your Title / Program Name] --- A few notes on the approach: the message is firm about the consequence (so the parent understands the stakes) but frames it around wanting Devon to succeed, which makes parents more likely to engage rather than get defensive. If you'd like, I can make it softer or firmer, add specific incidents or dates, or tailor it to a particular type of program (sports team, after-school care, counseling group, etc.).

Dear [Parent/Guardian Name], I'm writing to share some concerns about Devon's behavior in our group sessions. Over the past few weeks, Devon has been repeatedly disruptive—interrupting others, talking out of turn, and refusing to follow group expectations. [Adjust these specifics to match the actual behavior.] I want to be clear that Devon is a valued member of our program, and I believe he has a great deal to offer. However, his behavior is affecting the other participants and making it difficult for the group to function the way it should. We have spoken with Devon about these expectations several times, but the disruptions have continued. If we don't see meaningful improvement in his behavior by [date/timeframe], we will unfortunately have to dismiss him from the program so the other participants can get the full benefit of their experience. My hope is that it doesn't come to that. I'd welcome the opportunity to talk with you about how we can work together to help Devon succeed here. Please reach out to me at [phone/email] at your convenience. Thank you for your understanding and support. Sincerely, [Your Name] [Your Title / Program Name] --- A few notes: I've used placeholders where you'll want to add specifics (the exact behaviors, a deadline, your contact info). If you'd like, I can adjust the tone—firmer or softer—or tailor it to a specific type of program (sports team, after-school program, counseling group, etc.).

**Subject: Checking in about Devon** Dear [Parent/Guardian's name], I'm writing to let you know how Devon is doing in group, and I want to be straightforward with you. Over the past [time period], Devon's behavior has been disrupting group time — for example, [brief, specific example]. This has made it hard for the group to get through its activities, and it's getting in the way of what Devon came here to do. We want Devon to keep his spot, and we believe he can do well here. For that to happen, he needs to take part in group without disrupting activities. Here's what we'll do to support him: [staff check-ins, a short plan, a conversation with Devon — fill in what your program offers]. If the behavior continues past [date], we will have to offer his spot to a family on the waitlist. We don't want it to come to that. Could we talk this week? You know Devon best, and hearing your perspective will help us put together a plan that works for him. You can reach me at [phone] or [email]. Thank you, [Your name] [Role, program name]

Subject: An update about Devon Dear [Parent's name], I'm writing with a hard update about Devon. His place in the program is at risk. Over the past [two weeks], Devon has been disrupting group time — [for example: what happened, and when]. Staff have talked with him about it more than once, and it has continued. We want Devon to stay. To keep his spot, he needs to follow the group expectations: [list the two or three that matter most — for example, stay with the group, let others finish talking, follow staff directions]. If things haven't changed by [date], we'll need to offer his spot to a family on the waitlist. Can we talk this week? I'd like to hear how things are going for Devon and agree on a plan together. You can reach me at [phone] or [email]. Thank you, [Your name] [Program name] --- Add one or two specific examples and your dates in the brackets before sending.

**Subject: Checking in about Devon** Dear [Parent/Guardian name], I'm writing to let you know how Devon is doing in group, and to ask if we can talk this week. Over the past couple of weeks, Devon has [describe what staff have seen — for example: left the room during activities, spoken over other kids during check-in, declined to join in]. When this happens, it's hard for him to take part, and it affects the rest of the group. I want to be straightforward with you about where things stand. The group has ground rules so that everyone can participate, and right now Devon is having trouble keeping them. If this continues, we may need to pause his enrollment. We don't want that, and there is time to change course. You know Devon best. We'd like to hear what you're seeing at home and whether anything has changed for him lately. There may also be something we can adjust on our end — a different group time, a quick check-in with staff before sessions, or a clearer routine for him. Could we set up a call or a short meeting in the next week? You can reach me at [phone] or [email]. If another time or format works better for you, just let me know. We'd like Devon to stay in the program, and we're ready to work with you — and with him — to make that possible. Best, [Name] [Role, Program name] [Phone] · [Email] --- *One change to flag: the stakes for Devon's enrollment are still stated plainly, but as information with an invitation to problem-solve together rather than as an ultimatum — that framing keeps the conversation open with the family.*

**Subject: Checking in about Devon** Dear [Parent/Guardian name], I'm writing to let you know that Devon has been having a hard time in group lately, and I'd like to talk with you about how we can best support him. Over the past [time period], staff have noticed [specific behavior — for example, interrupting activities, leaving the room, or conflict with other participants]. We've tried [what staff have tried so far], and we want to find an approach that works for him. Devon is a valued part of this program, and we want him to stay. To make that possible, we need to put a plan in place together. If things continue as they are, his place in the program could be affected — so the sooner we talk, the more options we have. Could we set up a call or meeting this week? You can reach me at [phone] or [email]. If a different time or format works better for you, just let me know. And if there's anything happening outside the program that would help us understand what Devon needs right now, we'd be glad to hear it. Thank you, [Name] [Title] [Phone] | [Email] --- *Note: the stakes are stated plainly, but the note is framed as an invitation to plan together rather than an ultimatum.*

**Subject: Concern Regarding Devon’s Behavior in Group** Dear [Parent/Guardian Name], I’m writing to share a serious concern about Devon’s behavior in group. His repeated disruptions have interfered with activities and made it difficult for other participants to fully engage. Going forward, Devon is expected to follow staff directions, participate respectfully, and avoid disrupting others. We want him to succeed and remain in the program, but his behavior must improve immediately. If the disruptions continue, Devon will lose his spot in the program. We would appreciate your support in discussing these expectations with him. We are also available to meet with you and Devon to better understand any challenges he may be facing and develop a plan to help him succeed. Please contact me by [date] to discuss next steps. Sincerely, [Your Name] [Your Role] [Contact Information]

Dear [Parent’s Name], I’m writing to share a concern about Devon’s behavior during our group sessions. Recently, he has been repeatedly disruptive, making it difficult for him and the other participants to get the full benefit of the program. We value Devon and want him to continue participating, but his behavior needs to improve. Going forward, he will be expected to follow the group rules, listen to staff directions, and allow others to participate without interruption. If the disruptions continue and we do not see consistent improvement, Devon will lose his spot in the program. We would appreciate your support in discussing these expectations with him and reinforcing the importance of respectful, cooperative behavior. Please feel free to contact me if you would like to talk about how we can work together to help Devon succeed. Sincerely, [Your Name] [Your Title/Program Name] [Contact Information]

**Subject: Devon’s participation in group** Dear [Parent’s Name], I’m writing about Devon’s participation in group. His behavior has been interrupting group activities, and he needs to follow the group’s expectations to keep his place in the program. Please contact me by [date] so we can discuss what has been happening and agree on clear next steps with Devon. If the behavior continues, he will lose his spot in the program. We want Devon to have a fair opportunity to continue and will work with you both on a plan. You can reach me at [phone number] or [email address]. Sincerely, [Your Name]

**Subject: Devon’s participation in group** Dear [Parent/Guardian Name], I’m writing about Devon’s participation in group. His actions have interrupted activities and made it difficult for the group to continue as planned. To keep his spot in the program, Devon needs to follow the group’s expectations and take part without interrupting activities. If the disruptions continue, he will lose his spot. I would like to meet with you and Devon to hear his perspective, explain the expectations clearly, and agree on next steps. Please contact me at [phone/email] by [date] to arrange a time. Sincerely, [Your Name] [Role and Program]

**Subject: Devon’s participation in group** Dear [Parent/Guardian Name], I’m writing about Devon’s participation in group. There have been ongoing disruptions during sessions, and his place in the program is now at risk. We would like to work with you and Devon on a plan to support his continued participation. Please contact [staff name] at [phone/email] by [date] so we can discuss what has been happening, hear Devon’s perspective, and agree on clear expectations and next steps. We value Devon’s involvement and hope he can continue in the program. Sincerely, [Name] [Role] [Program contact information]

**Subject: Let’s make a plan to support Devon in group** Dear [Parent/Guardian Name], I’m writing to ask for a meeting about Devon’s participation in group. There have been repeated disruptions during sessions. We would like to share specific examples, hear Devon’s perspective, and agree on a plan that helps him take part. If the disruptions continue, Devon may lose his spot in the program. Before any decision is made, we want to work with you and Devon on clear expectations and supports. Please contact me at [phone number] or [email address] to arrange a time. If you or Devon need an interpreter or another accommodation for the meeting, please let us know. Sincerely, [Staff Name] [Role and Program]

Subject: Regarding Devon's Participation in the Program Dear [Parent/Guardian Name], I hope you are doing well. I am writing to share a concern regarding Devon’s behavior in our group program. Devon is a bright and energetic young man, and we enjoy having him as part of the group. However, over the past [week / few sessions], he has been disruptive during activities. This has included talking over others, distracting his peers, and not following directions despite several reminders from staff. Because this is a group setting, this behavior makes it difficult for others to focus and participate fully. We have spoken with Devon directly about our expectations, but we have not yet seen the improvement we need. I wanted to make you aware that if this behavior continues, Devon may lose his spot in the program. That is not an outcome we want, and we believe he is capable of turning this around with your support at home. Please take some time to talk with Devon about the importance of listening, respecting others, and following group rules. I would also welcome the opportunity to speak with you briefly to discuss how we can work together to help him succeed. Thank you for your understanding and partnership. Sincerely, [Your Full Name] [Your Title] [Program Name] [Phone Number]

Here is a professional draft you can use: --- **Subject: Important Update Regarding Devon's Participation in the Program** Dear [Mr./Ms. Last Name], I hope you are doing well. I am writing to partner with you regarding Devon's participation in [Program Name]. Devon brings a lot of energy and enthusiasm to our group, and we truly value having him as part of the program. However, over the past [week / few sessions], we have noticed a pattern of disruptive behavior, including talking over peers and staff, distracting others during activities, and having difficulty following group expectations despite reminders. We have spoken with Devon directly about these concerns and the impact his behavior has on the group. At this time, we need to see a consistent improvement in his behavior in order for him to continue in the program. If these disruptions continue, we may unfortunately need to reconsider his spot so that we can maintain a positive and productive environment for all participants. Our goal is to help Devon be successful here, and we believe he is capable of meeting these expectations with support from both our staff and from home. It would be helpful if you could speak with him about the importance of listening, respecting others' turn to speak, and following directions during group time. I would appreciate the opportunity to discuss this with you further and work together on a plan to support Devon. Please feel free to contact me at [phone number/email] to schedule a brief call or meeting this week. Thank you for your understanding and support. Sincerely, [Your Full Name] [Your Title] [Program Name] [Phone Number]

Dear Devon's family, I'm writing because Devon's spot in the program is at risk. In group, he has interrupted others, left activities, and had trouble following the group's shared expectations, and this needs to change for him to continue. We want to work with you and Devon on a clear plan to help him stay in the program. Please contact us this week so we can talk through what is happening, what support may help, and what steps come next. Thank you for talking with us about this.

Dear Devon's family, I am writing about Devon's place in the program. In group this week, Devon interrupted activities several times and had a hard time staying with the group. If this continues, Devon may lose his spot in the program. We want to work with you to help Devon stay. Our group agreements are to listen when others are speaking, stay with the activity, and use kind words. Please talk with Devon about these agreements. I would also like to meet with you this week to make a plan together. Please call me at [phone number] to set up a time. Thank you, [Your name] [Program name]

Dear [Parent/Guardian Name], I am writing about Devon's participation in group. In recent sessions, Devon has had a hard time following our group agreements, including listening while others speak and staying with the group activity. This has made it hard for other participants to take part. We want to work with you and Devon to make a plan that helps him stay in the program. Group agreements apply to all participants, and if we cannot find a plan that works, Devon may need to pause his participation. Could we meet this week to talk about what helps Devon in group settings and what support he may need? Please call us at [phone number] or reply to this note to choose a time. Thank you for partnering with us on this. [Your Name] [Program Name]

Dear Devon's family, I'm writing to make a plan with you so Devon can stay in the program. In recent group sessions, Devon has talked over other young people, left the activity several times, and found it hard to return when staff asked. When this happens, the group cannot continue safely for everyone. If we cannot find a plan that works, we may need to pause Devon's spot in the program. We do not want to do that. We want to hear what helps Devon at home and at school, and share what we can change in group. Could we meet this week to talk through options together? You can choose: 1. A phone call 2. A meeting at the program site 3. A meeting with Devon included, if you think that would help Please call me at [phone number] or reply to this note to pick a time. If these times do not work, tell me what does. Thank you for working with us on this. [Your name] [Title, Program name] [Phone number]

[Date] Dear [Parent/Guardian’s Name], I am writing to let you know that Devon has been disruptive during our group sessions. His behavior has included interrupting activities, distracting other participants, and not following staff directions. This is affecting both his own experience and the environment for everyone else in the program. Devon needs to shape up immediately. He must show respect for staff and peers, follow group rules, and participate appropriately. If his behavior does not improve, he will lose his spot in the program. We want to work with you to help Devon succeed, but we need your support. Please speak with him about the expectations for his conduct, and contact me at [phone number] or [email address] by [date] so we can discuss a plan moving forward. Thank you for your attention to this serious matter. Sincerely, [Your Name] [Your Title] [Program Name] [Phone Number] | [Email Address]

[Date] Dear [Parent/Guardian’s Name], I am writing to share a concern about Devon’s recent behavior in our program. While we appreciate having Devon in the group, he has been disruptive during group activities. This is affecting not only his own participation but also the experience of the other students and the overall learning environment. Devon needs to shape up immediately. He is expected to follow program rules, listen to staff, and treat peers and adults with respect. If his behavior does not improve, we will have to ask him to leave the program, and he will lose his spot. We want to work with you to help Devon succeed. Please contact me at [phone number] or [email address] so we can discuss a plan and set up a time to talk. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title] [Program Name]

Subject: Devon’s place in the group program Dear [Parent/Guardian], I’m writing about Devon’s participation in our group program. Devon has had difficulty following group guidelines. His behavior has made it hard for other participants to take part. We want Devon to stay in the program. To keep his spot, he needs to follow the group guidelines and participate respectfully. If the behavior continues, he may lose his place in the program. Please call or email me at [phone/email] so we can talk about how to support Devon. Sincerely, [Staff name] [Title]

Subject: Devon's spot in the group program Dear [Parent/Guardian], I'm writing about Devon's participation in our group. Devon has been interrupting others and making it hard for the group to stay on track. To keep his place, he needs to follow the group guidelines and allow others to participate. If this continues, Devon may lose his spot in the program. We would like to talk with you about what is happening and how we can support Devon. Please contact me by [date] at [phone number] or [email]. Sincerely, [Staff name] [Title] [Organization]

Subject: Update about Devon in group Dear [Parent or Guardian], I’m writing to let you know that Devon has been having a hard time staying with the group’s activities during our sessions. He has interrupted other participants and left the room without asking. These moments make it difficult for the group to move forward together. We want Devon to keep his place in the program. To make that possible, we need to work with you on a plan that supports him. Here is what we suggest: 1. Meet this week to talk about what is happening for Devon in group. 2. Agree on specific ways he can take part that work for everyone. 3. Check in after two weeks to see how it is going. If the interruptions continue, Devon may lose his spot in the program. We will tell you before any decision is made, and we will discuss other options. Please call or text me at [phone number] by [date] so we can set up a time to talk. Thank you, [Name] [Title]

Subject: Working together to support Devon in the group program Dear [Parent/Guardian], I’m writing about Devon’s spot in our group program. We want him to stay, and we want to figure this out with you. In recent sessions, Devon has had a hard time staying with the group. He has interrupted activities and spoken over other participants several times. When this happens, it is harder for everyone to take part. We do not see this as a problem with Devon. We see it as a sign that the group may not be set up in a way that works for him right now. We would like to meet with you and Devon to talk about: - What is going well for him - What is hard about the group - What changes could help him stay and participate If we cannot find a way for Devon to take part safely and successfully, we may need to pause his spot in the program. That is not what we want. We want to find a way forward together. Please call or email me by [date] so we can schedule a time to talk. Sincerely, [Name] [Title] [Phone] [Email]