Parent note

**Subject: Concerns About Devon's Behavior in Group** Dear [Parent/Guardian Name], I'm writing about Devon's recent behavior during group sessions. Devon is a capable young man, and we're glad to have him in the program. Over the past [few weeks/time period], however, his conduct has become disruptive, and I want to make sure you're aware of it and that we work together to address it. Specifically, I've observed the following: - [Talking over or interrupting others when they are sharing] - [Making off-topic or inappropriate comments that pull the group off track] - [Not following staff directions or group guidelines after being redirected] These behaviors affect not only Devon's own progress but also the experience of the other participants, who deserve a focused and respectful environment. We've addressed this with Devon directly on [number] occasions, but the behavior has continued. I want to be clear and upfront: if we don't see meaningful improvement, Devon is at risk of losing his spot in the program. That's not an outcome any of us wants, and I'm confident he can turn this around with the right support. To help him succeed, I'd like to: 1. Meet with you (and Devon, if appropriate) to talk through these concerns and set clear expectations. 2. Agree on specific goals for his behavior over the next [two to three weeks]. 3. Check in with you regularly so you know how he's doing. Please let me know a time that works for you to talk, either by phone at [phone number] or by email at [email address]. I appreciate your partnership. Your involvement can make a real difference for Devon. Sincerely, [Your Name] [Your Title] [Program Name]

**Subject: Concerns About Devon's Behavior in Group** Dear [Parent/Guardian Name], I'm writing to follow up on some concerns about Devon's behavior during group sessions in [Program Name]. We value having Devon in the program, and I want to work with you to help him succeed here. Over the past [timeframe], Devon has been consistently disruptive during group activities. Specifically, we've seen: - [Example: talking over peers and facilitators during discussions] - [Example: refusing to participate or follow directions] - [Example: distracting other participants] Staff have redirected him and talked with him one-on-one about these behaviors, but they have continued. This affects not only Devon's experience but also the ability of other participants to benefit from the program. I need to be direct: if Devon's behavior doesn't improve significantly, he may lose his spot in the program. We don't want that to happen. We would much rather see him stay and thrive. But we have a responsibility to maintain a productive environment for everyone. Here's what we're asking for going forward: 1. **Respectful participation** in group activities 2. **Following staff directions** the first time they're given 3. **Allowing others to participate** without interruption We will review his progress on [date or timeframe]. In the meantime, it would help a great deal if you could talk with Devon about these expectations at home. I'd also welcome the chance to meet with you, either in person or by phone, to talk about how we can support him together. If anything is going on that might help us understand his behavior, please let me know. You can reach me at [phone number] or [email address]. Thank you for your partnership. I believe Devon can turn this around, and I'm hopeful we can get there together. Sincerely, [Your Name] [Your Title] [Program Name]

**Subject: Devon's spot in group** Dear [Parent's name], I'm writing because Devon's behavior in group is putting his place in the program at risk. If things don't change by [date], he may lose his spot. I'd like to work with you and Devon so that doesn't happen. Here is what we have seen: - [Specific behavior, e.g., talking over others during discussion] - [Specific behavior, e.g., leaving his seat during activities] - [How often, and since when] We value having Devon in the group, and we want him to stay. Here is what we're asking: 1. Talk with Devon about what we've shared. 2. Meet with me by [date] so we can make a plan together. Devon is welcome to join. 3. Let me know anything that would help us support him better. Please call or email me to set up a time. [Your name] [Phone] [Email] Thank you, [Your name] [Program name] *Fill in the bracketed lines with specific examples. Concrete details help Devon and his parent know exactly what needs to change.*

**Subject: Devon's place in the program** Dear [Parent's name], I'm writing because Devon's behavior in group has been getting in the way of the session, and if it continues, he could lose his spot in the program. I want to work with you and Devon so that doesn't happen. **What we've seen** In recent group sessions, Devon has [describe what happened: for example, talking over other participants, leaving his seat during activities, or not following the group agreements]. When this happens, it's hard for the group to stay on track. **What needs to change** To keep his place, Devon will need to: 1. [First expectation, such as "Follow the group agreements during sessions"] 2. [Second expectation] 3. [Third expectation] We will check in on how things are going by [date]. **What happens next** I'd like to meet with you and Devon to talk about this together. He may have ideas about what would help him in group, and we want to hear them. Please call or email me by [date] to set up a time: [Your name] [Phone number] [Email address] We're glad Devon is part of the program, and we want him to stay. Sincerely, [Your name] [Title] [Organization]

**Subject: Devon and group: can we talk this week?** Dear [Parent/Guardian name], I'm writing about how group has been going for Devon. If things don't change, Devon may lose his spot in the program, and I'd like to work with you and Devon so that doesn't happen. **What we've seen** Over the past [time period], there have been several times when: - [Specific example, e.g., Devon talked over other members during discussion] - [Specific example, e.g., Devon left the room during activities without checking in] - [Specific example, with date if possible] We've talked with Devon about this in group on [dates], and the pattern has continued. We also see [something Devon does well, e.g., how he jumps in to help newer members]. We want him to keep being part of the group. **What happens next** We'd like to meet with you, and with Devon if you think that would help, to hear what's going on from his side and make a plan together. You can choose what works best for you: - Meet in person at [location] - A phone or video call - A time before or after group on [day] We'll check in on how things are going by **[date]**. We'll make a decision about Devon's spot then, and we'll talk with you before anything is final. **How to reach me** Please call or text me at [phone number] or email [email address] by [date] to set up a time. If none of these options work, let me know and we'll find another way. Thank you, [Your name] [Title], [Program name] [Phone number] · [Email address] --- *Note: I didn't have specific examples of what happened in group, so I left placeholders. Concrete examples help parents understand the concern and respond to it.*

**Subject: Devon and group: can we talk this week?** Dear [Parent's name], I'm writing because Devon's place in [program name] is at risk, and I'd like to work with you on a plan so he can keep it. Over the past [timeframe], Devon has [specific behavior, e.g., talked over other group members and left the room without checking in with staff]. This has happened about [number] times. When it does, it's hard for the group to stay on track. Under our program guidelines, if this continues, Devon may lose his spot. I'm telling you now so it isn't a surprise later, and so we have time to work on it together. We want Devon here. [One specific strength, e.g., He's quick to help newer members find their way around.] **Here's what I'd suggest:** 1. Meet with me by [date]. Devon is welcome to join if you think that would help. 2. Together, agree on one or two clear goals for group, and what support might help him meet them. 3. Check in again on [date] to see how it's going. You know Devon best. If anything has changed for him lately, or if something works well for him at home or school, I'd be glad to hear it. Share only what you're comfortable sharing. Please call or text me at [phone] or email [email] to set up a time. If [date] doesn't work, let me know what does. Thank you, [Your name] [Title, program name] [Phone] · [Email] --- *I replaced "disruptive" with a placeholder for the specific behavior so the note says what happened. Fill it in before sending.*

**Subject: Devon's Participation in [Program Name]** Dear [Parent's Name], I'm writing to share some concerns about Devon's behavior in group and to ask for your help in addressing them. Over the past [timeframe], Devon has been disruptive during group sessions. Specifically, he has [e.g., talked over the facilitator, made comments that distract others, left his seat or activity, had difficulty following directions]. We've tried [e.g., reminders, a private conversation, a change in seating], but the behavior has continued and is affecting the experience of the other participants. We value having Devon in the program and want him to succeed. However, if we don't see improvement, we may have to consider whether the program is the right fit for him right now, which could mean losing his spot. We would much prefer to avoid that. Here is what we'd like to do: - **Set clear expectations with Devon.** I'll review the group expectations with him on [date], and it would help if you could reinforce them at home. - **Check in regularly.** I'll update you on [weekly/after each session] about how things are going. - **Review progress.** Let's plan to reassess on [date]. If we see consistent improvement by then, Devon will keep his place in the program. If there's anything going on that might help us understand Devon's behavior, such as changes at school or home, or something he's struggling with in group, please let me know. I'd like to work together on a plan that supports him. Could we schedule a brief call or meeting this week? I'm available [days/times], or you can reach me at [phone/email]. Thank you for your support. I'm hopeful we can turn this around. Sincerely, [Your Name] [Your Title] [Program Name] [Contact Information] --- If you tell me the type of program (therapy group, youth sports, after-school, etc.), Devon's age, and the specific behaviors, I can tailor the note. I can also make the tone softer or firmer.

**Subject: Devon's Behavior in Group: Request to Connect** Dear [Parent/Guardian Name], I'm writing to share a concern about Devon's recent behavior in [program name]. I want to be upfront so we can work together on this. Over the past [timeframe], Devon has been disruptive during group sessions. Specifically, I've noticed: - [Example 1, e.g., talking over others or the group leader] - [Example 2, e.g., leaving his seat or ignoring directions] - [Example 3, e.g., comments or behavior that distract other participants] I've [talked with Devon / given reminders / tried strategies like seating changes] to help him, but we haven't yet seen the improvement we need. Because this is affecting the experience of the other participants, I need to let you know that if the behavior doesn't improve, Devon's place in the program may be at risk. I don't want it to come to that. Devon has real strengths, including [positive quality, e.g., his sense of humor, creativity, or leadership], and I'd like to see him succeed here. Your insight would help. If you know of anything that might be affecting his behavior, or approaches that work well at home, please share them. Could we schedule a call or meeting in the next [timeframe]? I'm available [days/times], or you can reach me at [phone/email]. In the meantime, it would help if you could talk with Devon about our group expectations: [e.g., respectful listening, following directions, staying on task]. Thank you for your support. I'm hopeful that, working together, we can help Devon turn things around. Sincerely, [Your Name] [Your Title] [Program Name] [Contact Information] --- I can adjust the tone to be firmer or softer, shorten it, or tailor it to a specific setting like a school, therapy group, or youth program. If you give me the specific behaviors and any timeline for improvement, I can add those details.

**Subject: Devon's spot in the program: can we talk this week?** Dear [Parent's name], I'm writing because Devon's spot in [program name] is at risk. I'd like to meet with you this week so we can work out a plan together. In recent sessions, Devon has [describe what happened: for example, "talked over the group leader," "left the room during activities," "had several conflicts with other participants"]. This happened on [dates]. We have talked with Devon about it on [dates or "so far, once"]. If things stay the same, we may need to end his place in the program on [date, if known]. We want Devon to stay. Here is what we'd like to do: 1. Meet with you (and Devon, if you'd like) to hear your view and his. 2. Find out what is getting in the way for him in group. 3. Agree on one or two changes, and a date to check in again. You can reach me at [phone] or [email]. I'm available [days and times]. If another time or way of meeting works better for you, tell me and we will make it work. Thank you for working with us on this. Sincerely, [Name] [Title, organization] *Note: I left brackets where the specific behaviors, dates, and deadline go. Concrete details will make this fairer to Devon and clearer to his parent than a general description.*

Subject: Devon's spot in [program name] Dear [Parent/Guardian name], I'm writing because Devon's spot in [program name] is at risk. I want to work with you and Devon on a plan so he can stay. In group, we have seen [describe what happened: for example, Devon talking while others were speaking, leaving his seat, or interrupting activities] on [dates]. This has made it hard for the group to stay on track. We have tried [what staff have tried so far, such as checking in with Devon, changing where he sits, or giving him a different role]. If things do not change by [date], Devon may lose his spot in the program. We would much rather find a way for him to stay. Here is what I'd like to do: 1. Meet with you and Devon by [date] to talk about what is going on from his side. 2. Agree on one or two clear goals for group, written in plain words. 3. Check in again on [date] to see how it is going. You know Devon best. If you have ideas about what helps him, or if something is making group harder for him right now, please tell me. We can look at changes that might help, such as [possible supports: a different seat, short breaks, a clearer routine]. Please reply by [date] or call me at [phone number] to set up a time. You can also reach me at [email]. Thank you for working with us. Sincerely, [Name] [Title, program name] [Phone] | [Email] *Fill in the bracketed details with what actually happened. Specific examples and dates make the note fair to Devon and easier for his parent to act on.*

**Subject: Devon's place in [program name]** Dear [Parent's name], I'm writing because Devon's spot in [program name] is at risk. I'd like to work with you on a plan so he can stay. In recent sessions, [describe what happened, with dates: for example, "Devon left the group area three times on [date]" or "Devon talked over others during activities on [dates]"]. This has made it hard for the group to carry on, and for Devon to get what he needs from it. If things don't change, we may not be able to keep his place after [date]. I would much rather find a way for him to stay. Here is what I'd like to do: 1. Meet with you, and with Devon if you both want, by [date]. 2. Hear what you see at home and what you think would help him. 3. Agree together on a few supports. Some options are a quieter spot in the room, a short break plan, or a different activity during hard moments. You can reach me at [phone] or [email]. If it's easier, I can call you at a time that works for you. Devon is a valued part of this group, and I want to hear your thoughts. Sincerely, [Name] [Role, program] [Phone] | [Email] *Fill in the bracketed details about what happened and the date. Adding the specifics keeps the note clear and fair to Devon.*

**Subject: Devon's spot in the program: can we talk this week?** Dear [Parent's name], I'm writing because Devon's spot in [program name] is at risk, and I want to work on this with you before anything changes. In group over the past [timeframe], Devon has [specific behavior, e.g., left his seat during activities, talked while others were speaking]. This happened on [dates]. We've tried [what staff have done so far]. It hasn't been enough yet, and our group can only continue if every participant can take part safely. If things stay the same, we may have to end Devon's place in the program on [date]. I would much rather find what will help him stay. Here is what I'd like to do: 1. Meet with you (and Devon, if you'd like) for 20 minutes to hear what you're seeing and what you think would help. 2. Make a plan together. This could include a different seat, a break option, a shorter session, or something you suggest. 3. Check in on [date] to see how the plan is working. Devon [one specific strength or thing he does well in group]. I want him to have a place here. You can reach me at [phone] or [email]. I'm available [days and times]. If it's easier, reply with two times that work and I'll set it up. Thank you, [Name] [Title, program, phone] *I left brackets where I didn't have the specifics. The more concrete the description of what happened, the fairer and clearer the note will be.*

**Note to Parent** [Date] Dear [Parent's Name], I am writing to share a concern about Devon’s behavior in our group program. Over the past [number] sessions, Devon has been consistently disruptive—[briefly describe specific behaviors, e.g., talking over others, not following group instructions, distracting peers]. Despite verbal reminders and redirection, the behavior has continued. Our program relies on a respectful, focused environment so that all participants can benefit. At this point, Devon’s continued participation is at risk. Unless there is a clear and immediate improvement in his behavior, we will need to remove him from the program to preserve the group’s integrity and safety. I would like to work with you to help Devon succeed. Please contact me at [phone/email] by [date] so we can discuss a plan—such as a behavior contract, check-ins, or a meeting with Devon—to address this before it affects his spot. I appreciate your partnership and look forward to hearing from you. Sincerely, [Your Name] [Your Title] [Program Name] [Contact Information]

**Subject: Concern Regarding Devon’s Behavior in Group** Dear [Parent’s Name], I’m writing to share a concern about Devon’s behavior during our group sessions. Over the past [number] weeks, Devon has been consistently disruptive—[briefly describe specific behaviors, e.g., talking over others, refusing to follow group instructions, distracting peers]. Despite verbal reminders and redirection, the behavior has continued. Group participation requires a respectful and cooperative environment for all members. At this point, Devon’s conduct is interfering with the program’s goals and the experience of other participants. I want to be clear: if the disruptive behavior does not improve, Devon will lose his spot in the program. I’d like to work with you to help Devon turn this around. Please contact me at [phone/email] to schedule a brief conversation about what support might look like at home and in group. I’m hopeful we can resolve this quickly so Devon can remain in the program and benefit from it. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title/Role] [Program Name] [Contact Information]

Dear [Parent/Guardian], I’m writing about Devon’s place in [program name]. Some of Devon’s behavior in group has been disruptive. We need to see a change. If the disruption continues, Devon may lose his spot in the program. We want to work with you and Devon to avoid that. Please contact me at [phone] or [email] by [date] so we can meet and make a plan. We can talk about what support might help Devon stay in the program and what we will ask of him in group. Thank you, [Name] [Title] [Organization]

**Subject: Devon’s participation in group** Dear [Parent/Guardian], I’m writing to let you know that Devon’s spot in the program is at risk. Devon has been disrupting group, and this is affecting the other youth in the program. We want Devon to stay, and we need to see a change in his behavior in group. Please contact me by [date] so we can meet and make a plan together. If the behavior continues, Devon will lose his spot in the program. Thank you, [Name] [Phone] [Email]

Dear [Parent/Guardian], I’m writing with a concern about Devon’s participation in group. In recent sessions, his behavior has been disruptive. That makes it hard for the group to run as planned and for other young people to take part. I want to be direct: Devon’s place in the program is at risk if the disruptions continue. If they do, we may need to pause his participation and make a plan for him to return. I’d rather work with you and Devon first. Can we meet on [date/time] to talk about what is happening, what needs to change, and what support would help? Devon is welcome to join part of the conversation. Please call me at [phone] or reply to let me know what time works for you. Thank you, [Name] [Title] [Program] [Phone]

**Subject: Devon and group — I'd like to build a plan with you** Dear [Parent name], I'm writing about Devon's time in group, and I want to be direct with you: we've had some hard sessions lately, and I'd like to work with you on a plan so he can stay in the program. Specifically, [one or two sentences on what happened — e.g., "on [date], Devon [what he did], and we had to pause group for a while"]. I'm not writing to blame him. I want you to have the same information I have. Here is what I'd like to do: - Meet with you, by phone or in person, at a time that works for you. - Ask Devon how the group feels from his side, and actually listen to the answer. - Agree together on what support looks like — a break during group, a check-in before it starts, a quieter space to reset, or something else that fits him. I also want to be honest about where things stand. Group only works when everyone in it feels safe, and if we can't get there, we'd need to talk about other options for Devon. I'd much rather solve this with you than reach that point, and I think we can. Can we talk this week? You can reach me at [phone] or [email]. If [day and time] works, I'll hold it for you. Thank you, [Name] --- *Note: I kept the program's limit in as a plain fact, but described what happened instead of labeling Devon, and framed the conversation as a plan you build together rather than an ultimatum.*

Here are two options, depending on whether this is an initial serious conversation or an official final warning. ### Option 1: Firm and collaborative (Recommended) *Use this to set a strict boundary while still framing it as a partnership to help Devon succeed.* **Subject:** Important update regarding Devon’s participation in [Program Name] Dear [Parent Name], I am writing to you today to discuss Devon’s recent behavior during our group sessions. While we enjoy having Devon in the program, we are currently facing persistent challenges that need to be addressed immediately. Over the past [few sessions / weeks], Devon has been increasingly disruptive [optional: insert 1 brief example, e.g., *refusing to follow directions, interrupting instructions, distracting other participants*]. Despite multiple redirects and reminders from our staff, the behavior has not improved. This makes it difficult for the leaders to run the group and takes away from the experience of the other participants. We want Devon to remain a part of our group, but we require a respectful, safe, and productive environment for everyone. We have reached a critical point where Devon must improve his behavior to retain his spot. If the disruptive behavior continues, we will unfortunately have to dismiss him from the program. We would love your support in talking to Devon about expectations before our next session. I would also appreciate a few minutes to connect by phone to ensure we are on the same page. Please let me know a time that works best for a quick call. Thank you for your understanding and partnership, [Your Name] [Your Title/Program Name] [Your Phone Number] --- ### Option 2: Direct / Official Final Warning *Use this if you have already spoken to the parent before and need to establish a clear "last chance."* **Subject:** Final Notice: Devon’s status in [Program Name] Dear [Parent Name], I am reaching out regarding Devon’s continued behavior in our group. As we have previously discussed, Devon has continued to cause significant disruptions during our sessions. Unfortunately, despite several warnings and interventions, there has not been the necessary improvement. Because this behavior impacts the entire group, this note serves as a final warning. Devon needs to show immediate and consistent improvement in his behavior starting at our next session. If the disruptions continue, he will lose his spot and be removed from the program. We hope to see Devon turn things around so he can continue with us. Please feel free to reach out if you have any questions. Sincerely, [Your Name] [Your Title/Program Name] [Your Phone Number]

Here are two options, depending on how formal you want to be. ### Option 1: Firm and direct (Best if you’ve already had informal conversations about this) **Subject:** Urgent: Devon’s participation in [Program Name] Dear [Parent's Name], I am reaching out to discuss Devon’s recent behavior in our group sessions. Unfortunately, his behavior has become increasingly disruptive, which is negatively impacting both his own experience and the group’s ability to focus. Despite multiple reminders and redirections during group time, Devon continues to [briefly mention 1–2 specific behaviors, e.g., talk over facilitators, distract his peers, refuse to participate]. We want to see Devon succeed here, but our program requires a safe, respectful, and cooperative environment for everyone. Because of this, his continued participation is at risk. Devon needs to demonstrate an immediate and consistent improvement in his behavior during our next few sessions. If these disruptions continue, we will have to remove him from the program and give his spot to someone on our waiting list. I would appreciate the chance to speak with you briefly by phone so we can get on the same page and support Devon in turning this around. Please let me know what time works best for a quick call. Thank you for your time and support. Sincerely, [Your Name] [Your Title/Role] [Your Contact Information] --- ### Option 2: Collaborative but serious (Best if this is the first formal written warning) **Subject:** Update regarding Devon in [Program Name] Dear [Parent's Name], I am writing to share some concerns regarding Devon’s behavior during our group time. Recently, Devon has been having a difficult time staying focused and engaged. His behavior has become disruptive to the rest of the group [optional: add a brief detail, e.g., by interrupting activities and pulling other students off-task]. While we enjoy having Devon in the group, we have reached a point where this behavior must change. In order for Devon to remain in the program, he needs to show that he can follow group expectations and respect his peers and facilitators. If the disruptive behavior continues, he will unfortunately lose his spot in the program. I believe Devon is fully capable of meeting these expectations, and I hope we can work together to help him reset. Could you please talk to him at home about the importance of positive participation? Please feel free to reach out if you have any questions or if there is anything going on that would be helpful for us to know. Best regards, [Your Name] [Your Title/Role] [Your Contact Information]

Dear [Parent Name], I am writing to discuss Devon’s participation in our group and the expectations for him to remain in the program. During recent sessions, Devon has struggled to follow group agreements and has frequently interrupted activities. For the group to work well for everyone, all members need to follow these shared guidelines. If these interruptions continue, Devon will lose his spot in the program. We want to support Devon in staying enrolled. Please let me know when you are available for a brief phone call this week so we can talk through a plan to help him meet group expectations. You can reach me directly at [Phone Number] or by replying to this email. Sincerely, [Your Name] [Your Title/Program]

Dear [Parent's Name], I am writing to share some concerns about Devon’s participation in our group sessions and to discuss what is needed for him to remain in the program. Over the past few sessions, Devon has had difficulty following group guidelines, frequently interrupting discussions and disengaging from planned activities. For the group to work well for everyone, all participants need to follow facilitator directions, listen when others are speaking, and engage constructively. To keep his spot in the program, Devon needs to meet these expectations starting with our next session. If these disruptions continue, we will have to remove him from the roster. We want to give Devon the opportunity to succeed here. Please contact me at [Phone Number] or [Email Address] so we can discuss how to support him in meeting these expectations. Sincerely, [Your Name] [Your Title] [Organization Name]

Dear [Parent Name], I am writing to discuss Devon’s participation in our group sessions and what is needed for him to remain in the program. Over the past few meetings, Devon has had difficulty following group guidelines and staying engaged during activities. For the group to run effectively and support everyone involved, participants need to follow group agreements and participate without interrupting others. If Devon is unable to meet these expectations, he will lose his spot in the program. We want to support Devon in staying with the group if possible. Please let me know when you are available for a brief phone call or meeting this week so we can discuss what Devon needs to succeed here and agree on next steps. You can reach me directly at [phone number] or [email address]. Sincerely, [Your Name] [Your Title] [Organization Name]

Dear [Parent Name], I am writing to discuss Devon’s participation in our group sessions and to schedule a time for us to connect. Right now, Devon is having difficulty following our group agreements, and his spot in the program is at risk if we cannot find a workable way forward together. During recent sessions, Devon has struggled to stay engaged with the activities and has frequently interrupted group discussions. Our group relies on shared guidelines so every participant can feel comfortable and take part. We want Devon to remain in the program, and we want to work with you to understand what he needs to participate successfully. Could we schedule a 15-minute call or meeting this week to talk through a plan that supports him? Please let me know a day and time that works well for you, or feel free to reach me directly at [Phone Number] or [Email Address]. Sincerely, [Your Name] [Your Title] [Program/Organization Name]

Here are three options, ranging from a collaborative, gentle approach to a more formal, direct warning. Choose the one that best fits your program's policies and your relationship with the parents. ### Option 1: Professional and Collaborative (Recommended) *Best if this is the first formal written warning and you want to partner with the parents to find a solution.* **Subject:** Important update regarding Devon’s participation in [Program Name] Dear [Parent's Name(s)], I hope you are having a good week. I am writing to share some concerns regarding Devon’s recent behavior during our group sessions and to ask for your support in helping him get back on track. Devon has a lot of great energy, and we love having him in [Program Name]. However, over the past [number] sessions, he has been increasingly disruptive to the group. Specifically, he has been [insert 1-2 specific, objective examples, e.g., talking over instructions, distracting peers during activities, refusing to follow safety rules]. Our goal is to provide a positive and productive environment for all participants. While we have tried redirecting Devon during the sessions, the behavior has continued. We really want Devon to succeed here, which is why I am reaching out now. For Devon to maintain his spot in the program, we need to see an immediate improvement in his ability to follow group expectations. Could you please speak with Devon before our next session on [Date] to reinforce the importance of respectful behavior? I would also welcome a brief phone call to discuss any strategies that work well for him at home or school that we might be able to use here. Thank you for your time, cooperation, and support. Best regards, [Your Name] [Your Title] [Contact Information] *** ### Option 2: Firm and Direct *Best if you have already spoken to the parents casually about his behavior, and this is the final warning before removal.* **Subject:** Urgent: Devon’s status in [Program Name] Dear [Parent's Name(s)], I am writing to formally address ongoing concerns with Devon’s behavior in [Program Name]. Recently, Devon has been consistently disruptive during our group time. Despite multiple reminders and redirections from our staff, he has continued to [insert specific behavior, e.g., interrupt the group, disregard staff instructions, etc.]. Unfortunately, this is negatively impacting the experience and safety of the other participants in the program. As outlined in our program policies, all participants are expected to [mention a core rule, e.g., treat peers and staff with respect / follow safety guidelines]. At this point, Devon’s spot in the program is in jeopardy. We value Devon and want him to remain with us, but we must see a significant and immediate change in his behavior at our next session on [Date]. If the disruptive behavior continues, we will unfortunately have to remove him from the program. Please discuss the severity of this situation with Devon prior to his next session. Please let me know when you have received this message, and feel free to call me at [Phone Number] if you would like to discuss this further. Sincerely, [Your Name] [Your Title] [Contact Information] *** ### Option 3: Short and Sweet (For a text message or parent-portal app) *Best for casual programs (like an after-school club or sports team) where communication is usually brief.* Hi [Parent's Name], I wanted to touch base with you regarding Devon. Lately, he has been having a hard time following directions and has been disruptive to the rest of the group during [Program Name]. We love having him, but in order for him to keep his spot in the program, we need him to be respectful of the group rules and staff. Could you please have a chat with him before our next session on [Day of week]? Let me know if you have time for a quick call today to discuss how we can help him have a better day tomorrow. Thanks, [Your Name]. **Tips before you send:** * **Be specific:** Replace the bracketed sections with specific, unemotional examples of what Devon is doing (e.g., instead of "he has a bad attitude," use "he has been yelling over the instructor and throwing materials"). * **Check your handbook:** If your program has a Code of Conduct that the parents signed, it can be helpful to attach it or reference it directly.

Here are two options, ranging from a collaborative, gentle approach to a more formal, direct one. You can choose the one that best fits the tone of your program and your existing relationship with the parents. ### Option 1: Professional and Collaborative (Best for a first formal warning) **Subject:** Important update regarding Devon’s participation in [Program Name] Dear [Parent's Name(s)], I am writing to share some concerns regarding Devon’s recent behavior during our group sessions at [Program Name]. While we enjoy having Devon with us, he has been having a difficult time following group expectations lately. Specifically, he has been [insert 1-2 specific behaviors, e.g., talking over instructors, distracting other peers, refusing to participate in activities]. Because our program relies heavily on group cooperation, this behavior has become quite disruptive to the other participants and is keeping Devon from getting the most out of his time here. We have spoken with Devon about this and tried redirecting him in the moment, but we have not yet seen the improvement we need. We really want Devon to succeed in [Program Name], which is why I am reaching out for your support. Please have a conversation with him at home about the importance of following the group rules. Moving forward, we need to see a consistent, positive change in his behavior. Unfortunately, if the disruptions continue, we will have to reconsider his spot in the program, as we must maintain a safe and productive environment for everyone. Please let me know when you have a few minutes this week to discuss this over the phone so we can get on the same page and help Devon have a great rest of the season. Best regards, [Your Name] [Your Title] [Contact Information] *** ### Option 2: Direct and Firm (Best if you have already mentioned the behavior before) **Subject:** Urgent: Devon’s continued enrollment in [Program Name] Dear [Parent's Name(s)], I am writing to formally address some ongoing behavioral challenges we have been experiencing with Devon during [Program Name]. Over the past [number] sessions, Devon’s behavior has become increasingly disruptive to the group. Specifically, he has been [insert specific behaviors, e.g., ignoring staff directions, disrupting activities, etc.]. Despite multiple warnings and redirections from our staff, the behavior has continued. Our priority is to provide a positive, focused environment for all of our participants. While we want Devon to remain a part of the group, his current behavior is negatively impacting the experience for the other children. At this point, we need to see an immediate improvement in Devon’s behavior for him to keep his spot in the program. Specifically, we need him to [insert expectation, e.g., listen when staff are speaking, keep his hands to himself, participate respectfully]. If he continues to disrupt the group, we will unfortunately have to dismiss him from [Program Name]. We hope to avoid this outcome and would appreciate it if you could speak with Devon before our next session on [Day of week] about what is expected of him. Please feel free to reach out to me at [Phone Number] or reply to this email so we can discuss this further. Thank you for your prompt attention and cooperation. Sincerely, [Your Name] [Your Title] [Contact Information] ### Tips before you send: * **Be specific:** In the bracketed sections, briefly name the exact behaviors (e.g., "throwing materials" or "interrupting peers") rather than just saying he is "bad" or "disruptive." Parents respond better to objective facts. * **Check your handbook:** If your program has a specific behavioral policy or "three-strikes" rule that the parents signed at registration, it can be helpful to attach it or reference it in the email.

Dear [Parent's Name], I am writing to let you know that Devon’s spot in our program is at risk, and I would like to schedule a time for us to talk this week. During our recent group sessions, Devon has had a hard time following the group agreements. When this happens, it interrupts the activities for the other participants. For Devon to keep his spot in the program, we need to see a change in how he participates during group time. We want Devon to succeed here, and we would like to work with you to figure out what support he might need to stay on track. Please call me at [Phone Number] or reply to this message by [Day of Week] so we can discuss next steps. Sincerely, [Your Name] [Your Title] [Contact Information]

Subject: Important update about Devon’s spot in the program Dear [Parent's Name], I am writing to ask that we meet this week to talk about Devon’s participation in our group sessions. We need to create a plan together so he can keep his spot in the program. During the last few sessions, Devon has had a hard time following the group agreements, including [insert 1-2 specific, factual examples, e.g., speaking over others / leaving the room without checking in]. When this happens, it makes it hard for the group to finish our activities. We want Devon here, and we want to understand what might help him feel more comfortable and focused during group time. However, to keep the space working for everyone, all participants need to follow the group agreements. If these challenges continue, Devon may lose his spot in the program. Please call me at [Phone Number] or reply to this email by [Day of week] so we can set up a brief phone call or meeting. Thank you, [Your Name] [Your Title] [Contact Information]

Dear [Parent's Name], I am writing to share an update about Devon’s participation in our group sessions and to ask for your help in keeping his spot in the program. We want Devon to stay with us, and we need to work together on a plan so the group remains a safe, supportive space for everyone. During the last [number] sessions, Devon has [describe specific actions plainly, e.g., interrupted other participants, walked out of the room, or spoken over the facilitator]. When this happens, the group cannot finish its activities. To keep his spot in the program, Devon will need to follow our group agreements, including [name 1–2 specific expectations, e.g., staying in the room during check-ins and letting others finish speaking]. If he continues to have a hard time meeting these expectations, we will need to pause his participation in this group and look at other support options. We know that group settings can sometimes feel overwhelming, and we want to understand what might help Devon feel more comfortable here. Could we talk for 15 minutes this week to hear your thoughts and figure out what support he might need? You can reach me at [phone number] or reply to this email to let me know what day and time works best for you. Thank you for partnering with us to support Devon. Sincerely, [Your Name] [Your Title] [Phone Number] [Email Address]

Dear [Parent's Name], I am writing to talk with you about Devon’s participation in the afternoon group and to figure out how we can work together so he can stay in the program. Over the past two weeks, Devon has had a hard time staying seated and waiting for his turn to speak during group activities. Because this makes it difficult for the group to finish the daily plans, we need to find a way to help him settle in. If we cannot find a routine that works for Devon and keeps the group running smoothly, we may have to pause his spot in the program for this session. We want Devon here, and we know he has a lot to offer the group. I would like to hear from you about what helps him focus at home or at school so we can try the same things here. Could we talk for 10 minutes before or after pickup this week, or by phone? Let me know what time works best for you. You can reach me by replying to this note or calling me at [Phone Number]. Thank you for partnering with us to support Devon. Sincerely, [Your Name] [Your Title] [Phone Number] [Email Address]

Depending on your relationship with the parent and the severity of the behavior, you may want a different tone. Here are three options: a **supportive/collaborative** approach, a **firm/direct** approach, and a **short/formal** approach. ### Option 1: Supportive & Collaborative *Use this if Devon is usually a good kid or if this is the first time you are formally reaching out. It frames the issue as "helping him succeed."* **Subject:** Update regarding Devon’s progress in [Program Name] Dear [Parent's Name], I’m writing to share some concerns regarding Devon’s behavior during our group sessions. While we enjoy having Devon in the program, he has recently been struggling with disruptions that are affecting the learning environment for the other students. We want Devon to get the most out of this experience, but for the group to function effectively, all participants must follow the program guidelines. I wanted to bring this to your attention now so we can work together to help him refocus. Please be aware that consistent participation and respectful behavior are requirements for remaining in the program. If the disruptions continue, we may have to consider removing him from the group to maintain the integrity of the sessions. I would love to hear your thoughts on how we can best support Devon in making a positive change. Best regards, [Your Name] *** ### Option 2: Firm & Direct *Use this if you have already given Devon multiple warnings or if the behavior has been significant.* **Subject:** Behavioral Notice: Devon [Last Name] Dear [Parent's Name], I am contacting you today because Devon’s behavior in [Program Name] has become a significant disruption to the group. Despite several reminders and warnings, Devon continues to [mention specific behavior, e.g., interrupt others/refuse to follow directions], which is hindering the progress of the other participants. At this stage, the behavior has reached a point where it is no longer sustainable for the group. This note serves as a formal warning. For Devon to keep his spot in the program, we need to see an immediate and consistent improvement in his conduct. If the disruptive behavior persists, he will be asked to leave the program. I hope we can resolve this quickly so Devon can continue with us. Sincerely, [Your Name] *** ### Option 3: Short & Formal *Use this for a professional, "paper-trail" style communication.* **Subject:** Notice regarding Devon’s status in [Program Name] Dear [Parent's Name], This email is to inform you that Devon is currently at risk of being removed from [Program Name] due to repeated disruptive behavior during group sessions. We value Devon's participation, but the current disruptions are interfering with the program's goals. Please discuss the importance of group conduct with him. Please be advised that any further disruptions will result in his removal from the program. Thank you for your immediate attention to this matter. Regards, [Your Name] *** ### 💡 A few tips for sending this: * **Be Specific:** If you can, replace "disruptive" with a specific action (e.g., "talking over the instructor" or "distracting peers"). Parents respond better to facts than general labels. * **Keep a Copy:** Save a copy of the sent email or a photo of the note in case you do eventually have to remove him from the program. * **The "Sandwich" Method:** If you use Option 1, try to start and end with something positive about Devon to keep the parent from becoming overly defensive.

Depending on your relationship with the parent and the severity of the behavior, you may want a different tone. Here are three options: a **supportive/collaborative** approach, a **firm/direct** approach, and a **short/formal** approach. ### Option 1: Supportive & Collaborative *Use this if Devon is usually a good kid or if this is the first time you are formally reaching out. It frames the issue as "helping him succeed."* **Subject:** Update regarding Devon’s progress in [Program Name] Dear [Parent's Name], I’m writing to share some concerns regarding Devon’s behavior during our group sessions. While we enjoy having Devon in the program, he has recently been struggling with disruptions that are affecting the learning environment for the other students. We want Devon to get the most out of this experience, but for the group to function effectively, all participants must follow the program guidelines. I wanted to bring this to your attention now so we can work together to help him refocus. Please be aware that consistent participation and respectful behavior are requirements for remaining in the program. If the disruptions continue, we may have to consider removing him from the group to maintain the integrity of the sessions. I would love to hear your thoughts on how we can best support Devon in making a positive change. Best regards, [Your Name] *** ### Option 2: Firm & Direct *Use this if you have already given Devon multiple warnings or if the behavior has been significant.* **Subject:** Behavioral Notice: Devon [Last Name] Dear [Parent's Name], I am contacting you today because Devon’s behavior in [Program Name] has become a significant disruption to the group. Despite several reminders and warnings, Devon continues to [mention specific behavior, e.g., interrupt others/refuse to follow directions], which is hindering the progress of the other participants. At this stage, the behavior has reached a point where it is no longer sustainable for the group. This note serves as a formal warning. For Devon to keep his spot in the program, we need to see an immediate and consistent improvement in his conduct. If the disruptive behavior persists, he will be asked to leave the program. I hope we can resolve this quickly so Devon can continue with us. Sincerely, [Your Name] *** ### Option 3: Short & Formal *Use this for a professional, "paper-trail" style communication.* **Subject:** Notice regarding Devon’s status in [Program Name] Dear [Parent's Name], This email is to inform you that Devon is currently at risk of being removed from [Program Name] due to repeated disruptive behavior during group sessions. We value Devon's participation, but the current disruptions are interfering with the program's goals. Please discuss the importance of group conduct with him. Please be advised that any further disruptions will result in his removal from the program. Thank you for your immediate attention to this matter. Regards, [Your Name] *** ### 💡 A few tips for sending this: * **Be Specific:** If you can, replace "disruptive" with a specific action (e.g., "talking over the instructor" or "distracting peers"). Parents respond better to facts than general labels. * **Keep a Copy:** Save a copy of the sent email or a photo of the note in case you do eventually have to remove him from the program. * **The "Sandwich" Method:** If you use Option 1, try to start and end with something positive about Devon to keep the parent from becoming overly defensive.

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to ensure that the program remains a productive environment for everyone. It is important that Devon is able to engage with the group respectfully to maintain his spot in the program. I would like to schedule a time to talk with you and Devon about how we can support him in meeting these expectations. Please let me know when you are available this week for a brief call or meeting. Best regards, [Your Name] [Your Phone Number]

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to ensure that the program remains a productive environment for everyone. It is important that Devon is able to engage with the group respectfully to maintain his spot in the program. I would like to schedule a time to talk with you and Devon about how we can support him in meeting these expectations. Please let me know when you are available this week for a brief call or meeting. Best regards, [Your Name] [Your Phone Number]

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to make sure Devon can successfully remain in the program, but his current behavior puts his spot at risk. We would like to partner with you to help Devon get back on track. Are you available for a brief call or meeting this week to discuss how we can support him in following the group rules? Please let me know a time that works best for you, or you can reach me directly at [Phone Number] or [Email Address]. Best regards, [Your Name] [Your Title]

Subject: Update regarding Devon's progress in the program Dear [Parent Name], I am writing to share some concerns regarding Devon's recent behavior during our group sessions. Lately, Devon has had difficulty following group guidelines, which has disrupted the activities for the other participants. We want to make sure Devon can successfully remain in the program, but his current behavior puts his spot at risk. We would like to partner with you to help Devon get back on track. Are you available for a brief call or meeting this week to discuss how we can support him in following the group rules? Please let me know a time that works best for you, or you can reach me directly at [Phone Number] or [Email Address]. Best regards, [Your Name] [Your Title]

Here's a note you can adapt: --- Dear [Parent's Name], I'm writing to share some concerns about Devon's behavior in [program name], because I want us to be on the same page before the situation escalates. Over the past [few weeks], Devon has been repeatedly disruptive during group sessions — [specific examples: talking over instructors, distracting other participants, refusing to follow directions]. We've addressed this with him directly several times, and while he improves briefly, the behavior has continued. I want to be straightforward with you: if the disruptions don't stop, Devon will lose his spot in the program. Every participant deserves an environment where they can focus and take part, and I can't let ongoing disruptions affect the group as a whole. That said, I'd much rather solve this than lose Devon from the program. He has a lot to offer, and I believe he's capable of turning things around. Could you call or email me so we can talk through what's been happening and put a plan together? I can be reached at [phone/email]. Thank you for your partnership — I'm hopeful we can get Devon back on track. Sincerely, [Your Name] [Title] [Program Name] --- A couple of tips: filling in the bracketed specifics (dates, incidents) makes the note much harder to dismiss, and offering a call gives the parent a constructive next step rather than just bad news. Happy to adjust the tone — firmer or softer — or tailor it if you tell me more about the program and what's been happening.

Here's a note you can adapt: --- Dear [Parent's Name], I'm writing to share a concern about Devon's behavior in [program name] and to ask for your help in addressing it. Over the past [few weeks], Devon has been repeatedly disruptive during group activities. [He has been talking over instructors, distracting other participants, and refusing to follow directions despite several reminders.] This makes it difficult to run our sessions and affects the experience of everyone in the group. We've spoken with Devon directly on multiple occasions about what's expected. While he responds in the moment, the disruptions have continued. I want to be straightforward with you: if his behavior does not improve, we will need to remove him from the program. I'd genuinely prefer to avoid that outcome — Devon brings a lot of energy to the group, and I believe he can turn this around with the right support. Please take some time to talk with Devon at home about our expectations. I'd also welcome the chance to speak with you directly. Feel free to reach me at [phone/email] to set up a time. Thank you for your partnership on this. Sincerely, [Your Name] [Title] [Program Name] --- A couple of quick tips: filling in the bracketed section with 2–3 specific, dated examples makes the note harder to dispute and gives the parent something concrete to discuss with Devon. If you want to add urgency, you can include a review date (e.g., "we'll reassess his participation on [date]").

Dear [Parent/Guardian name], I'm writing about Devon's behavior in our group sessions. His behavior has been disrupting activities and making it hard for other participants to take part. If it continues, Devon will lose his spot in the program. I'd like to work with you before we get to that point. Here is what we're seeing: [add one or two specific examples — for instance, "On Tuesday, Devon talked over other participants several times and left the activity without permission."] Devon is welcome in this group, and we want him to stay. To keep his spot, he needs to follow the group expectations during each session. Please call or text me at [phone number], or reply with a time we can talk. I'd like to hear how things look from your side and figure out together how to support Devon. Thank you, [Your name] [Title] [Program name] [Phone number] --- Fill in the bracketed examples with what actually happened — specific incidents help families take the concern seriously and respond well.

**Subject: Devon's behavior in group — action needed** Dear [Parent or Guardian name], I'm writing about Devon's behavior during our group sessions. If things continue as they are, Devon will lose his spot in the program. Over the past [time period], Devon's behavior has been disrupting our group sessions. It has made it hard for other participants to engage and for activities to run as planned. [Add one or two specific examples here — what happened and when.] We want Devon to stay in the program. To keep his spot, his behavior during group needs to change. If it doesn't, we will need to remove him from the program. I'd like to talk with you before we get to that point. Please call or email me by [date] so we can make a plan together. You can reach me at [phone number] or [email address]. Thank you, [Your name] [Title] [Program name]

**Subject: Devon's behavior in group — I'd like to meet this week** Dear [Parent/Guardian name], I'm writing about Devon's behavior in our group sessions. I need to share a concern with you, and I'd like your help with it. In recent sessions, Devon has [describe the specific behavior — for example: talking over other participants, leaving the room repeatedly, refusing to join activities]. This has made it hard for the group to run the way it needs to for everyone. I want to be direct with you: if this continues, Devon will lose his spot in the program. I'd like to work with you so that doesn't happen. Here's what I'm proposing: - A short meeting with you and Devon to talk about what's been happening and agree on a plan - [Any support we can offer — for example: a check-in before each session, a different role in group activities] Please call or text me at [phone number], or email [email address], so we can find a time this week. If this week doesn't work for you, tell me what does. Devon's place in this group matters to us, and I believe we can sort this out together. [Your name] [Title] [Program name] [Phone number] *Fill in the bracketed specifics before sending — the concrete details are what make this land well with a parent.*

**Subject: About Devon's behavior in group — can we talk this week?** Dear [Parent/Guardian name], I'm writing about Devon's behavior in our group sessions, and I'd like to set up a time to talk this week. I want to be straightforward with you: if things continue the way they've been going, his spot in the program is at risk. We'd like to change that outcome together. Here is what we've seen in group: - [Date]: [What Devon did — e.g., talked over other members repeatedly during check-in and left the room twice] - [Date]: [Specific behavior] - [Date]: [Specific behavior] A group only works if everyone can take part, and that includes Devon. At the same time, behavior like this is often a kid telling us something isn't working for him. We'd like to hear what you're seeing at home. Here's what we're asking: 1. A call or meeting this week. I can do [day/time] or [day/time], or another time that works for you. 2. Your thoughts on what helps Devon do well. 3. [Optional: anything you'd like us to try in group.] Devon's spot is his for now, and we want to keep it that way. [Optional: one genuine strength — e.g., "He was the first to welcome our newest group member last month."] Please call or text me at [phone number] or reply to this message. Thank you, [Name] [Role, program] [Phone / email] --- *Note: I kept the consequence stated plainly in the second sentence, but framed it as a problem to solve together rather than an ultimatum — and the brackets are for the specific behaviors and dates, which will land better with the parent than a general "disruptive" label.*

**Subject: Concern Regarding Devon’s Participation** Dear [Parent/Guardian], I’m writing to let you know that Devon has recently been disruptive during group activities. His behavior has made it difficult for others to participate and has affected the overall learning environment. We need Devon to make an immediate and consistent effort to follow group expectations, listen respectfully, and avoid interrupting or distracting others. If the disruptions continue, he may lose his spot in the program. Please speak with Devon about these expectations. I would also appreciate the opportunity to work with you to support his success moving forward. Feel free to contact me if you would like to discuss this further. Sincerely, [Your Name]

**Subject: Concern About Devon’s Behavior in Group** Dear [Parent/Guardian], I wanted to reach out regarding Devon’s recent behavior during group sessions. He has been frequently interrupting, disrupting activities, and making it difficult for others to participate and stay focused. We value having Devon in the program and want to support his success. However, he needs to demonstrate consistent improvement in following directions, respecting group expectations, and allowing others to participate. If these behaviors continue, we may have to reconsider his spot in the program. Please speak with Devon about this, and feel free to contact me if you would like to discuss the situation further. We hope to see positive changes soon. Sincerely, [Your Name]

**Subject: Devon’s participation in group** Dear Parent/Guardian, I’m writing to let you know that Devon has been disruptive during group sessions. His behavior has made it harder for others to participate and for the group to stay focused. Devon needs to follow group expectations and participate in a way that supports the group. If this does not improve, he may lose his spot in the program. Please contact me if you would like to discuss what support may help Devon participate successfully. Sincerely, [Name]

**Subject: Devon’s participation in the program** Dear Parent/Guardian, I’m writing to let you know that Devon’s behavior has disrupted group activities. We need him to follow group expectations so everyone can participate in a safe and respectful environment. Please talk with Devon about listening when others are speaking, following staff directions, and allowing the group to continue without interruption. If the disruptions continue, Devon may lose his spot in the program. We want Devon to remain part of the group and are glad to discuss how we can support him. Please contact me at [phone/email] so we can talk. Sincerely, [Name] [Program/Organization]

Subject: Check-in about Devon’s participation Dear [Parent/Guardian Name], I’m writing to discuss Devon’s participation in group. He has recently interrupted activities and made it harder for others to participate. We want Devon to remain in the program. To do so, he needs to follow group expectations: listen while others are speaking, keep his comments respectful, and allow activities to continue without interruption. If these concerns continue, we may need to review whether the program is the right fit for him, which could affect his spot. Please contact me at [phone/email] so we can talk about how to support Devon and agree on next steps. Sincerely, [Name]

**Subject: Devon’s participation in group** Dear [Parent/Guardian], I’m writing to share a concern about Devon’s recent participation in group. He has had difficulty following group expectations, including [briefly describe specific behaviors]. This has affected the group’s ability to participate and learn together. Devon’s place in the program may be at risk if these concerns continue. Before making that decision, we would like to work with you and Devon on a clear plan for participating safely and respectfully. Please contact me by [date] so we can discuss what support may help. We value Devon’s participation and want to give him a fair opportunity to remain in the program. Sincerely, [Name] [Title] [Contact information]

Dear [Parent’s Name], I’m reaching out about Devon’s participation in our group. His recent disruptions have made it difficult for others to participate and for activities to run smoothly. We want Devon to succeed in the program, and we need to see improvement in his behavior. To remain in the group, he will need to follow staff directions, avoid interrupting others, and participate respectfully. If the disruptions continue, he may lose his spot in the program. Please review these expectations with Devon. We’d also welcome a conversation about any challenges he may be facing and what support could help him meet these expectations. Thank you for working with us to help Devon move forward positively. Best, [Your Name]

Hi [Parent’s Name], I’m reaching out because Devon has been having difficulty following group expectations, and his disruptions are affecting the other participants. We want him to succeed in the program, but his behavior needs to improve for him to continue participating. Please talk with Devon about listening when others are speaking, following staff directions, and allowing everyone to participate without interruption. We’ll review these expectations with him as well and offer support to help him meet them. If the disruptions continue, Devon may lose his spot in the program. We’d appreciate the chance to work together before that becomes necessary. Please let us know if there are strategies that help him or anything you’d like us to understand. Thank you, [Your Name]

Dear [Parent’s Name], I’m writing because Devon’s behavior during group has been interrupting activities. This needs to change for him to keep his place in the program. We’d like to talk with you and Devon about what has been happening, hear his perspective, and agree on clear expectations and support. We want him to have a fair chance to meet those expectations. Please contact [staff name] at [contact information] to arrange a conversation. Together, we can make sure Devon understands what needs to change and what will happen if the disruptions continue. Thank you, [Name] [Program]

Dear [Parent’s name], I’m writing because Devon’s behavior during group sessions has been interrupting activities. This needs to change for him to keep his spot in the program. We’d like to work with you and Devon to discuss what has been happening, hear his perspective, and agree on clear expectations for participating in group. Together, we can identify support that may help him meet those expectations. Please contact [staff name] at [contact information] to arrange a conversation. We’ll explain the changes needed and the timeline before any decision about his place in the program. Thank you for working with us. [Name] [Program]

Dear [Parent’s name], I’m writing because Devon’s behavior during group has been interrupting activities. We’d like to work with you and Devon on a plan to address this so he can continue in the program. Could we arrange a time to talk? We can share specific examples, hear Devon’s perspective, and discuss what support may help. Together, we can clarify the group’s expectations and set a time to review how the plan is working. To remain in the program, Devon will need to meet its participation expectations. If the interruptions continue, we may need to end his enrollment. We want that possibility to be clear while we work together on next steps. Please contact [staff name] at [phone/email], or let us know a good time and way to reach you. Sincerely, [Name] [Program]

Dear [Parent’s name], I’m reaching out because Devon’s behavior during group has interrupted activities, and we need to discuss what would help him participate. If these interruptions continue, he may not be able to remain in the program. During [session/date], [describe what Devon did and how it affected the group, without labels]. We’d like to hear Devon’s perspective and yours. Could we arrange a phone call or meeting to discuss what’s happening, clarify group expectations, and agree on support and next steps? We can also set a time to review how the plan is working. Please contact [name] at [phone/email] with a time and way to connect that work for you. [Staff name]

Hi [Parent/Guardian], I’m reaching out because Devon has been disruptive during group activities, which is making it difficult for him and the other participants to take part. We want him to succeed in the program, and we need him to follow staff directions, let others participate, and behave respectfully during group. Please talk with Devon about these expectations. We’ll continue to support him, but if the disruptive behavior continues, he may lose his spot in the program. Please get in touch if you’d like to discuss how we can work together to help him improve. Thank you, [Your Name]

Dear [Parent/Guardian], I’m reaching out because Devon has recently been having difficulty following group expectations and has been disrupting activities. This makes it harder for him and the other participants to take part. We want Devon to succeed in the program. Going forward, he needs to listen to instructions, let others participate, and follow staff directions. If the disruptions continue, we may need to reconsider his place in the program. Please talk with Devon about these expectations. I’d also be glad to discuss how we can support him in meeting them. Best, [Your Name]

Dear [Parent/Guardian], I’m writing to let you know that Devon has been disrupting group activities. We need him to follow group expectations so everyone can take part. Please talk with Devon about this. If the disruptions continue, he may lose his spot in the program. You can contact me at [contact information] to discuss how we can support him in meeting these expectations. Sincerely, [Name]

Dear [Parent/Guardian], I’m writing to let you know that Devon’s behavior during group has disrupted activities. We need him to follow the group’s expectations so everyone can participate. If the disruptions continue, Devon may lose his spot in the program. Please talk with him about these expectations. I’d also be glad to discuss how we can support his participation. Sincerely, [Name]

Dear Parent/Guardian, I’m writing because Devon’s recent behavior in group has interrupted activities and made it harder for the group to participate. We’d like to work with you and Devon on clear expectations so he can continue taking part. Please talk with Devon about listening while others are speaking and following group guidelines. We’ll also check in with him and explain what is expected. If disruptions continue, Devon may lose his spot in the program. Please contact me at [phone/email] so we can discuss how to support him and answer any questions. Thank you, [Name]

Dear [Parent/Guardian], I’m writing because Devon’s behavior has been interrupting group activities. We’d like to work with you and Devon to help him take part in a way that works for everyone. If the interruptions continue, Devon may lose his place in the program. Please contact me at [phone/email] so we can talk about what support or next steps may help. Thank you, [Name]

Hi [Parent’s Name], I’m reaching out because Devon has been disruptive during group sessions, which is affecting the group’s ability to participate and learn. We want Devon to succeed in the program, but his behavior needs to improve for him to keep his spot. Please speak with him about listening when others are talking, following staff directions, and participating respectfully. If the disruptions continue, he will lose his place in the program. We’d also appreciate hearing about any strategies that help Devon stay engaged and meet these expectations. We want to work together to support his success. Thank you, [Your Name]

Hi [Parent’s Name], I’m reaching out about Devon’s behavior during group. His disruptions have been interfering with activities and other participants’ ability to take part. We want Devon to succeed in the program, but his behavior needs to improve for him to keep his spot. Moving forward, he will need to follow staff directions, participate respectfully, and allow group activities to continue without disruption. If the disruptions continue, he may lose his place in the program. Please review these expectations with Devon. We’d also welcome a conversation about what might be contributing to the behavior and what support could help him meet these expectations. Thank you for working with us to help Devon have a positive experience. [Your Name]

Dear [Parent’s Name], I’m writing because Devon’s behavior has been interrupting group activities. This needs to change for him to keep his place in the program. We want Devon to continue participating. He needs to give others a turn to speak and allow group activities to proceed without interruption. If the interruptions continue, he may lose his spot. Could we arrange a time to talk with you and Devon? We’d like to hear his perspective, make sure expectations are clear, and agree on steps that can help him participate successfully. Please let me know a good time to connect. Best, [Name] [Program] [Contact information]

Dear [Parent’s Name], I’m writing because Devon has been disrupting group activities. This needs to change for him to keep his spot in the program. We want Devon to continue participating. He needs to follow group guidelines and allow others to take part without interruption. If the disruptions continue, he will lose his place in the program. Please contact me at [contact information] so we can discuss what has been happening, hear Devon’s perspective, and agree on clear expectations and support. Thank you for working with us. [Name] [Program]

Dear [Parent’s name], I’m writing because Devon has been interrupting group activities, and his continued place in the program is at risk. We’d like to speak with you and Devon about what’s happening and agree on a plan for his participation. We want to hear Devon’s perspective, share the specific concerns, and discuss what support could help. Together, we can set clear expectations so he and the other participants can take part in group activities. Please contact me at [phone/email] to arrange a conversation. We’ll discuss the next steps and how we’ll review progress, so you and Devon know what to expect. Thank you for working with us. [Name] [Role]

Dear [Parent’s name], I’m writing because Devon’s participation in group has been interrupting activities, and this needs to change for him to keep his place in the program. We’d like to meet with you and Devon to discuss what has been happening, hear his perspective, and agree on a clear plan. Together, we can review the group expectations, identify support that may help, and set a date to check in on his progress. If Devon continues to interrupt group activities and does not meet those expectations, he will lose his place in the program. We want him to understand what needs to change and have an opportunity to work toward it. Please contact me at [phone/email] to arrange a time to talk. [Name]

Subject: Devon’s participation in the program Dear Parent/Guardian, I’m writing about Devon’s behavior in group. He has been disruptive on more than one occasion, and it is affecting the group’s ability to stay focused and work together. Devon needs to follow group expectations and participate appropriately. If this behavior continues, he will lose his spot in the program. Please talk with him about this and support him in making the needed changes. I’m happy to discuss next steps if you’d like. Thank you, [Your Name] [Your Role / Program Name] [Contact Information]

Subject: Devon’s participation in the program Dear Parent/Guardian, I’m writing about Devon’s behavior in group. He has been disruptive on more than one occasion, and it is affecting the group and his own progress. Devon needs to follow group expectations and participate appropriately. If this does not improve, he will lose his spot in the program. Please talk with him about this and support him in making the needed changes. I’m happy to discuss next steps if you’d like. Thank you, [Your name] [Your role / program name] [Contact information]

I'm writing with an important update about Devon and his place in the program. In group, Devon's behavior has disrupted sessions. If that continues, he will lose his spot. We want to support him in staying. Please talk with him about what the group needs from each person, and call me this week at [phone number] so we can agree on clear next steps. Thank you, [Your name] [Program name]

I'm writing with a hard update about Devon and his place in the program. In group, Devon's behavior has disrupted the sessions. If this continues, he will lose his spot. We want him to stay. To keep his place, he needs to take part in a way that lets everyone join in. That means following the group agreements and not stopping others from participating. Please talk with Devon about this, and call or write back so we can meet. We can go over what we have seen in group and what we need from him going forward.

I'm writing because Devon's place in the program is at risk, and we need a plan with you before the next group. In group, Devon has been acting in ways that stop the activity for the other participants. We have not been able to keep the group going as planned when this happens. We want Devon to stay. To keep his spot, he needs to take part without stopping the group. If that does not change, we will not be able to keep his place. Please call or email me this week so we can meet with you and Devon. He can tell us what would help him take part, and you can tell us what you are seeing. We will decide the next step together. [Your name] [Your role] [Phone number] [Email]

Hello, I'm writing about Devon and his place in the group program. Lately, Devon's behavior in group has made it hard for the group to continue. We want him to keep his spot. For that to happen, group needs to work for him and for the other people in the room. Please talk with Devon about what is getting in the way, and meet with us so we can make a plan together. Devon should have a say in that plan. If this does not change, he may lose his spot in the program. We are telling you now so we can work on it with you before that happens. Please call or email me by [date] to set a time. My phone number is [phone]. My email is [email]. Thank you, [Your name] [Role] [Phone number]

Here's a draft you can customize: --- Dear [Parent/Guardian's Name], I'm writing to share some concerns about Devon's behavior during our group sessions. Over the past [time period], Devon has been repeatedly disruptive, including [specific examples: talking over others, refusing to follow directions, interrupting activities, etc.]. This behavior is affecting the other participants and making it difficult for the group to run as intended. We truly value having Devon in the program and believe he has a lot to contribute. However, despite several conversations with him about our expectations, the disruptions have continued. I want to be upfront with you: if we don't see meaningful improvement in Devon's behavior, we will have to remove him from the program. This isn't a decision we'd make lightly, but we have a responsibility to the rest of the group. I'd welcome the opportunity to talk with you about how we can work together to help Devon succeed here. Please reach out at [phone/email] at your earliest convenience so we can discuss next steps. Thank you for your understanding and support. Sincerely, [Your Name] [Your Title / Program Name] --- A few suggestions: fill in the bracketed sections with specific, factual examples of the behavior (dates and incidents carry more weight than general complaints), and consider whether your program requires any formal warning documentation before removal. Let me know if you'd like the tone adjusted—firmer or softer.

**Subject: Concern Regarding Devon's Participation** Dear [Parent's Name], I'm writing to share some concerns about Devon's behavior in our group sessions. Over the past several weeks, Devon has been repeatedly disruptive during group time, including [interrupting others, refusing to follow directions, etc.]. Despite being spoken to about this behavior on multiple occasions, we have not seen the improvement we need. I want to be direct with you: if Devon's behavior does not improve, he will lose his spot in the program. This is not a decision we would make lightly—Devon has real potential, and we would much rather see him succeed here. However, his disruptions are affecting the experience of the other participants, and we have a responsibility to the whole group. We would welcome the chance to talk with you about how we can work together to help Devon turn things around. Please reach out to me at [phone/email] at your earliest convenience. I hope to see a positive change in the coming weeks so Devon can continue with us. Sincerely, [Your Name] [Your Title / Program Name] --- Feel free to let me know if you'd like the tone firmer or softer, or if you can share specific incidents or the type of program—I can tailor it further.

**Subject: Devon's spot in [program name]** Dear [Parent/Guardian name], I'm writing with a concern about Devon's time in group. His behavior has been interrupting activities, and if it continues, he will lose his spot in the program. I'd like to work with you so that doesn't happen. Over the past [time period], Devon has [brief description of the behavior — e.g., talked over the group leader, left the room during activities]. Staff have reminded him of the group expectations and tried [support already offered]. The behavior has continued. To keep his spot, Devon needs to [clear, specific expectation] starting [date]. On our end, we will [support the program will provide — e.g., check in with him at the start of each session]. Please reach me at [phone/email] by [date] so we can talk through a plan together. If there's anything you'd like us to know about how Devon is doing, we're glad to hear it. Thank you, [Your name] [Role, program name] --- The consequence is stated plainly in the first paragraph — the shift is in framing it as a plan to keep Devon enrolled rather than an ultimatum. Happy to adjust the tone or tighten it further.

**Subject: Devon's spot in [program name]** Dear [parent/guardian name], I'm writing about Devon's place in [program name]. His spot is at risk, and I'd like to talk with you before any decision is made. Over the past [timeframe], Devon has been having a hard time in group. [Add one or two specific examples: what happened and when.] His behavior has interrupted activities and made it hard for the group to do its work. If this continues, Devon will lose his spot in the program. I don't want that outcome for him. I'd like to meet with you to talk about what's going on and make a plan that helps Devon stay and do well here. Please call me at [phone number] or email [email address] by [date] so we can set up a time to talk. Thank you, [Your name] [Role], [Program name] [Phone number] --- *Brackets mark where to add details — one or two specific examples of what happened in group will help Devon's family understand the concern before you meet.*

**Subject: Checking in about Devon** Dear [Parent/Guardian name], I'm writing about Devon's participation in group, and I'd like to find a time to talk with you this week. Over the past [time period], Devon has had a hard time during group sessions. [Describe what you've seen — for example: interrupting activities, leaving the room, conflicts with other participants.] This has made it difficult for him to take part and for the group to go as planned. We want Devon to stay in the program, and we'd like to figure out together what would help. Sometimes a change in routine, a different role in group, or some extra support makes a real difference. You know Devon best, and your ideas matter here. If we can't find a way forward together, we may need to talk about whether this group is the right fit for Devon right now. That's not a step we'd take without talking with you first, and it's not where we want this to go. Could we talk by [day/date]? You can reach me at [phone] or [email]. If another time works better, just let me know. Thank you, [Name] [Role, program name] --- *Note: I framed this as an invitation to problem-solve rather than a warning, and left a bracketed spot for you to describe the specific behavior you've observed — the conversation will go better if Devon's parent knows exactly what you're seeing.*

**Subject: Checking in about Devon and group** Dear [Parent/Guardian name], I'm writing about Devon's time in group, and I'd like to find a time to talk with you this week. Over the past [time period], Devon has had a hard time with some of the group agreements — [add one or two specific examples, e.g., leaving the room during activities, talking over other kids during sharing time]. When this happens, it affects his experience and the other kids' time in group. We want Devon to stay in the program. He [add a genuine strength, e.g., brings real energy and ideas when he's engaged]. For him to keep his spot, we'll need to see [specific, achievable change, e.g., him following the group agreements he helped set]. Here's what we'd like to do together: 1. Talk this week, by phone or in person, so we can hear what's going on from your side — and from Devon. 2. Agree on one or two supports we can put in place, like a check-in at the start of each session or a break he can take when he needs one. 3. Check back in after [two weeks] to see how things are going. I want to be upfront with you: if things don't change after we've tried these steps together, his spot may go to a family on our waitlist. I'm sharing that now so there are no surprises — and because it's the outcome we're working to avoid. Please call or email me at [contact info] by [day] so we can set up a time to talk. Thank you, [Name] [Program name] --- *Note: the stakes about Devon's spot are still stated plainly — I framed them as part of a plan with support rather than an ultimatum, and left brackets where you can add the specific behaviors and strengths.*

Here is a professional draft you can use: --- **Subject:** Important Update Regarding Devon's Participation Dear [Parent/Guardian Name], I hope you are doing well. I'm writing to talk with you about Devon and his recent behavior in our group. Devon is a bright and energetic part of our program, and we truly enjoy having him with us. However, over the past [week / few sessions], we have seen a pattern of disruptive behavior, including talking over others, distracting peers, and having difficulty following group directions despite reminders from staff. We have spoken with Devon privately about our expectations and have tried redirecting him during group, but the behavior has continued and is impacting his ability to participate as well as the experience of the other students. We are reaching out because we want to partner with you to help Devon be successful here. Please take some time to talk with him at home about the importance of listening, respecting others' turn to speak, and following staff instructions. I do need to be clear that if we do not see a significant improvement in the next [two weeks / few sessions], we may have to remove Devon from the program to maintain a positive and productive environment for the group. That is not an outcome we want, and we believe with your support, Devon can turn this around. I would welcome the chance to speak with you further about strategies that work well for Devon at home or at school. Please feel free to call or email me to set up a time to talk. Thank you for your understanding and support. Sincerely, [Your Full Name] [Your Title] [Program Name] [Phone Number]

Here is a professional draft you can use: --- **Subject: Regarding Devon's Participation in the Program** Dear [Parent/Guardian Name], I am writing to discuss Devon's behavior during our group sessions. Devon is a valued member of our program, and we enjoy having him with us. However, over the past [few sessions / week], he has been disruptive to the group. This has included talking over others, distracting his peers, and not following directions from staff despite several reminders and redirections. We have spoken with Devon directly about our group expectations — to listen respectfully, follow instructions, and allow everyone a chance to participate — but the behavior has continued. I wanted to make you aware of this now so we can work together to help him succeed. In order for Devon to remain in the program, we will need to see a consistent improvement in his behavior over the next [two weeks / three sessions]. If the disruptive behavior continues, we may unfortunately have to remove him from the program to preserve a positive and productive environment for all participants. Please take some time to talk with Devon at home about these expectations. I would also welcome a brief phone call or meeting with you this week to discuss how we can best support him. Thank you for your understanding and partnership. Sincerely, [Your Full Name] [Your Title] [Program Name] [Phone Number]

Dear [Parent/Guardian Name], I'm writing to let you know that Devon's place in the program is at risk, and to ask if we can meet this week to make a plan together. In recent group sessions, Devon has had a hard time following the group agreements. This has made it difficult for other participants to take part in activities. We want Devon to be able to stay in the program. To do that, we need to agree on clear expectations for group time and what will happen if those expectations are not met. If the same behavior continues, Devon may lose his spot. Please call or email me by [day/date] so we can set a time to talk. We can discuss what is going on, what support may help, and next steps. Thank you for working with us on this. [Your Name] [Phone] [Email]

Dear Parent, I'm writing about Devon's time in group and a concern we need to work on together. If it continues, Devon may not be able to keep his spot in the program. In recent group sessions, Devon has interrupted others often and has had trouble staying with the group activity. This makes it hard for other participants to take part. We want Devon to stay in the program. To do that, he needs to follow the group agreements: listen while others are speaking, and stay with the activity or ask staff for a break. Please talk with Devon about this, and let us know if there is something that would help him in group. You can reach us at [phone/email] to set up a time to talk this week. Thank you, [Your Name] [Program Name]

Dear [Parent/Guardian Name], I'm writing about Devon's time in group. In recent sessions, Devon has had a hard time staying with the group activity, listening while others are speaking, and following the group agreements we set together. I want us to make a plan together so he can keep his spot in the program. Devon is welcome here, and we want to support him to take part in a way that works for him and for the group. Sometimes that means we need to talk about what is getting in the way and what might help — for example, a break space, a check-in before group, or a different way for him to share. Could we meet this week to talk through options? You can reach me at [phone/email]. I can meet on [days/times], or we can find another time that works for you. If we are not able to find a plan that helps Devon follow the group agreements, we may need to pause his spot so the group can stay safe and focused for everyone. I will let you know directly if we get to that point, and we will talk first about next steps. Thank you for partnering with us on this. [Your Name] [Program Name]

Dear [Parent/Guardian Name], I'm writing to talk with you about Devon and his time in group. We have a concern we need to address together so Devon can keep his spot in the program. In recent group sessions, Devon has had trouble following our group agreements. He has talked over others, left the group during activities, and found it hard to settle back in when staff asked. This makes it hard for Devon and for the other young people in the group to take part. We want to understand what is making group hard right now and make a plan together. Devon does well when [staff can add a specific strength or interest here], and we want to build on that. Could we meet this week to talk? At the meeting, we can: 1. Hear from you and from Devon about what is and is not working 2. Agree on clear expectations for group 3. Decide on supports we can try first If we cannot find a plan that works for the group, Devon may need to take a break from the program. We will talk through that with you first, and we will not make that decision without a conversation. Please call me at [phone number] or reply to this note to pick a time. If there is a time of day or a way to meet that works better for you, please let me know. Thank you for working with us on this. [Your Name] [Title, Program Name] [Phone Number]

[Date] Dear [Parent/Guardian’s Name], I’m writing to share a concern about Devon’s behavior in our group sessions. Recently, Devon has been disruptive during group activities—interrupting, distracting peers, and not following directions—which is making it difficult for him and the other participants to get the most out of the program. We have spoken with Devon about these expectations, but the behavior has continued. In order to keep his spot in the program, Devon will need to show consistent improvement in his participation and respect for the group. If there is no meaningful change, we may unfortunately have to ask him to leave the program. We want to help Devon succeed, and we’d appreciate your support in reinforcing these expectations at home. Please contact me at [phone number] or [email address] so we can discuss a plan together. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title] [Program Name] [Phone] | [Email]

[Date] Dear [Parent/Guardian’s Name], I’m writing to share a concern about Devon’s behavior in our group sessions. Recently, Devon has been disruptive during group activities—interrupting, distracting peers, and not following directions—which is making it difficult for him and the other participants to get the most out of the program. We have spoken with Devon about these expectations, but the behavior has continued. In order to keep his spot in the program, Devon will need to show consistent improvement in his participation and respect for the group. If there is no meaningful change, we may unfortunately have to ask him to leave the program. We want to help Devon succeed, and we’d appreciate your support in reinforcing these expectations at home. Please contact me at [phone number] or [email address] so we can discuss a plan together. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title] [Program Name] [Phone] | [Email]

Subject: Devon’s spot in the group Dear [Parent’s name], I’m writing about Devon’s participation in our group program. Devon’s behavior has been disruptive to the other participants. He has been interrupting others and making it hard for the group to stay focused. We want Devon to remain in the program. To keep his spot, he needs to follow the group’s expectations. If the behavior continues, he may lose his spot. Please contact me by [date] so we can discuss what is going on and how we can support Devon. Sincerely, [Staff name] [Phone] [Email]

Subject: Devon’s spot in the program Dear [Parent or Guardian], I am writing because Devon’s recent behavior in group has put his place in the program at risk. In recent sessions, Devon has had difficulty following the group’s participation guidelines. This has made it harder for other young people to take part. For Devon to keep his spot, he needs to follow the guidelines and take part in a way that allows others to participate too. If this does not change, he may lose his place in the program. Please call or email me by [date] at [phone number] or [email address] so we can talk about how to support Devon. Sincerely, [Staff name] [Title]

Subject: Supporting Devon in the group program Dear [Parent or Guardian], I’m writing to talk about Devon’s participation in our group. Lately, Devon has struggled to follow the group’s rules. He has interrupted others, spoken over staff, and left the room without asking. This makes it hard for the other young people to feel safe and take part. We want Devon to stay in the program. To make that work, we need your help. Please talk with Devon about these expectations: - Follow the group rules. - Ask a staff member before leaving the room. - Let others speak without interrupting. We will check in with you in two weeks. If Devon is not able to meet these expectations, we may need to pause his spot in the program and help you find a different option. Please call or text me at [phone number] by [date] so we can make a plan together. Sincerely, [Your name] [Your title]

Subject: Devon’s place in the group program Dear [Parent/Guardian], I’m writing to let you know that Devon has had difficulty following the group’s expectations during recent sessions. When this happens, it makes it harder for everyone in the group to take part. We want Devon to stay in the program. To make that possible, we need to see a change in how he takes part in group time, and we want to work with you on a plan that supports him. Here is what we would like to happen: 1. You and Devon talk about what group participation looks like and what gets in the way. 2. We meet or speak by phone by [date] to build a plan together. 3. Devon tries the plan for the next two weeks. If we don’t see progress by [date], we may need to pause Devon’s spot in the program. He could reapply when the group is a better fit. We would rather find a way for him to stay. Please contact me at [phone or email] by [date] so we can set up a time to talk. Sincerely, [Staff name] [Title]