Funder update ice

**Quarterly Program Update: [Program Name]** **Reporting Period:** [Quarter, Year] **Prepared for:** [Funder Name] **Prepared by:** [Name, Title] --- **Enrollment Summary** | Metric | This Quarter | |---|---| | New families enrolled | 14 | | Families who exited the program | 3 | | Net change in enrollment | +11 | | Total active families (end of quarter) | [#] | **Enrollment Highlights** We enrolled 14 new families this quarter, [above/in line with/below] our quarterly target of [#]. Referrals came primarily from [e.g., partner schools, community health clinics, word of mouth], and [brief note on what drove enrollment, such as a new outreach partnership or a Spanish-language intake session]. **Program Exits** Three families left the program this quarter. All three exits followed immigration enforcement activity in their neighborhood, which created significant fear and instability for families in the area. Our staff followed up with each family where possible to share referral information and to let them know they are welcome to return. To protect participant safety and privacy, we are not sharing identifying details about these families or their circumstances. **Our Response** In response to these events, our team has: - [e.g., Reviewed data practices to ensure we collect and retain only essential participant information] - [e.g., Shared know-your-rights resources and legal aid referrals with all enrolled families] - [e.g., Offered flexible or remote participation options for families who feel unsafe attending in person] - [e.g., Coordinated with partner organizations providing legal and community support] **Looking Ahead** [1–2 sentences on next quarter's enrollment goals, retention strategies, or any support that would help, such as flexible funding for remote services or legal referral partnerships.] We're grateful for your continued partnership. Please reach out with any questions. [Name] [Contact information] --- **A few notes as you finalize:** - **Privacy:** Keep exit details at the aggregate level. Avoid neighborhood names, dates, or anything that could identify the families, especially in a document that may be shared or stored outside your organization. - **Framing:** The draft describes the exits as related to enforcement activity in the area rather than making any statement about families' immigration status. I'd recommend keeping it that way. - **"Our Response" section:** If you haven't taken specific steps yet, you can shorten this to a sentence about staff follow-up, or cut it entirely.

**Subject: Q[X] Program Update: Enrollment and Retention** Dear [Funder Name], Here is our update for [Quarter, Year]. **Enrollment Summary** | Metric | This Quarter | |---|---| | New families enrolled | 14 | | Families exited | 3 | | Net change | +11 | | Total active families (end of quarter) | [#] | **Enrollment** We enrolled 14 new families this quarter, [above/in line with/below] our target of [#]. [Optional: Most referrals came through (source), and (brief note on what drove enrollment).] **Exits** Three families left the program this quarter. All three exits followed immigration enforcement activity in the community where they live. These families did not leave because of dissatisfaction with services. They left because of safety concerns and disruption outside the program's control. To protect participant privacy and safety, we are not sharing identifying details about these families or their specific location. **Our Response** In light of this activity, we have: - [Expanded remote/phone-based service options so families can participate without traveling] - [Partnered with (legal aid organization) to offer know-your-rights information and referrals] - [Reviewed our data collection and storage practices to minimize sensitive information we hold] - [Kept the door open for exited families to re-engage when they're ready] **Looking Ahead** Enforcement activity may continue to affect enrollment and retention in [region/community]. We will continue to monitor the impact and will flag any significant changes in future reports. We'd welcome a conversation if you'd like more context. Thank you for your continued support. Sincerely, [Name] [Title, Organization] [Contact Information] --- **A few notes on the draft:** - **Net change:** The "+11" assumes the 3 exiting families weren't among the 14 new enrollees. If they were, adjust the table. - **Privacy:** The draft avoids naming the neighborhood or implying anyone's immigration status. Families can be affected by enforcement activity regardless of their own status, and funder reports often get shared more widely than expected. - **Response section:** Fill in only what you're actually doing. If nothing has changed yet, you can cut that section or replace it with a sentence about steps you're considering.

**Subject: Quarterly update: enrollment and departures** Dear [Funder name], Here are this quarter's enrollment numbers for [program name]. - **14 families** enrolled in the program this quarter. - **3 families** left the program after immigration enforcement activity in their neighborhood. To protect families' privacy, this update does not include identifying details about the three families who left. [Optional: Add any follow-up steps, such as how families can return or how staff are adjusting outreach.] If you have questions or would like more detail, please contact [name] at [email] or [phone]. Thank you for your continued support. Sincerely, [Name] [Title] [Organization]

**Subject: Quarterly enrollment update** Dear [Funder Name], Here are this quarter's enrollment numbers. - **14 families enrolled** in the program this quarter. - **3 families left** the program after immigration enforcement activity in their neighborhood. We have not included names or identifying details for the families who left, to protect their privacy and safety. We're glad to answer questions or provide more detail. Please contact [Name] at [email] or [phone]. Thank you for your continued support. Sincerely, [Name] [Title] [Organization]

**Subject: [Quarter] update: enrollment and program participation** Dear [Funder name], This quarter, 14 families enrolled in [program name]. Three families left the program after immigration enforcement activity in their neighborhood. **Numbers at a glance** - New enrollments this quarter: 14 families - Families who left the program: 3 - Reason: departures followed immigration enforcement activity in their neighborhood - Net change this quarter: 11 families **Context** Enforcement activity in a neighborhood can affect whether families feel able to keep taking part in community programs. We are not sharing names, locations, or other details that could identify the families who left. [Optional: Add any steps your team has taken, such as keeping the door open for families to return, or adjusting outreach or meeting locations.] **What's next** [Add plans for next quarter, such as enrollment goals or program changes.] Thank you for your continued support. If you would like more detail on any of these figures, please contact [name] at [email] or [phone]. Sincerely, [Your name] [Title, organization]

**Subject:** [Program name] update for Q[#]: enrollment and departures Dear [Funder name], Here are the enrollment numbers for [program name] for [quarter, year]. - **Families who enrolled this quarter:** 14 - **Families who left the program this quarter:** 3 The three families left after immigration enforcement activity in their neighborhood. To protect their privacy, this update does not include names, locations, or other identifying details. [Optional: one or two sentences on any follow-up you offered, such as referrals or an open invitation to return, if this happened and the families agreed to it being shared.] If you have questions or need these figures in another format for your reporting, please contact me at [email] or [phone]. Thank you for your continued support. [Name] [Title] [Organization] [Email] | [Phone]

# Quarterly Update: [Program Name] **Reporting period:** [Q_, Year] **Prepared for:** [Funder Name] ## Summary This quarter, **14 new families enrolled** in [Program Name]. **3 families left the program** following immigration enforcement activity in their neighborhood. Net of these departures, active enrollment grew by **11 families**, bringing our total to **[X] active families** at quarter's end. ## Enrollment | Measure | Q[_] | |---|---| | New families enrolled | 14 | | Families who exited | 3 | | Net change | +11 | | Total active families (end of quarter) | [X] | ## Context for Departures All 3 exits followed enforcement activity in the neighborhoods where these families live. To protect family privacy and safety, we are not sharing identifying details. We are not treating these exits as disengagement or a reflection of program fit. They reflect a external safety concern that affects families' willingness and ability to participate in community-based services. This represents **[X]%** of families served this quarter. [If applicable: We are also seeing indirect effects, such as reduced attendance or hesitancy among other families, which we are tracking.] ## Our Response - [Maintained contact with the families who left, where safe and welcomed, and shared resources such as legal aid referrals and know-your-rights information] - [Offered flexible participation options, such as remote or home-based services, altered meeting locations, or adjusted schedules] - [Briefed staff on trauma-informed communication and on protecting family information] - [Other steps] ## Looking Ahead We expect enforcement activity may continue to affect enrollment and retention. Next quarter, we will [describe plans, such as outreach adjustments or partnerships with legal service providers]. We would welcome a conversation about how reporting and outcome targets might reflect these conditions. [Optional: any flexibility or support requested.] ## Contact [Name, title, email/phone] --- **Notes before you send:** - **Clarify the net figure.** I assumed the 3 departures were from families enrolled before or during this quarter and that the net is +11. If any of the 3 were among the 14 new enrollees, the wording should say so. - **Fill in the brackets.** Funders will likely want total active enrollment and a retention rate for context. - **Keep it anonymous.** Avoid neighborhood names, dates, or family details that could identify someone, especially in documents that may be shared or become public. - **Check what you can promise.** Only list responses you are actually doing. I can also draft a shorter version for email or a more narrative one if your funder prefers that.

# Quarterly Update: [Program Name] **Reporting period:** [Q_, Year] **Prepared for:** [Funder Name] ## Enrollment Summary | Metric | Number | |---|---| | New families enrolled | 14 | | Families who exited the program | 3 | | Net change in enrollment | +11 | | Total families currently enrolled | [X] | ## Context We enrolled 14 new families this quarter, which reflects [continued demand / strong community referrals / outreach efforts, edit as appropriate]. Three families left the program this quarter following immigration enforcement activity in their neighborhood. These departures were driven by safety concerns and disruption in the community, not by dissatisfaction with services or a change in need. To protect family privacy and safety, we are sharing this information in aggregate only. ## Impact on Our Work Enforcement activity affects more than the families who leave. It can also make remaining participants more hesitant to attend sessions, accept home visits, or share information. We are responding by: - [Offering flexible or virtual service options] - [Connecting families with legal aid and know-your-rights resources] - [Adjusting outreach and communication, such as trusted messengers or alternative meeting locations] - [Reviewing data practices to minimize the sensitive information we collect and store] ## Looking Ahead [Briefly note next quarter's enrollment goals, any anticipated challenges, and whether you are seeking flexibility on targets or outcomes given the environment.] We are grateful for your partnership and happy to discuss these trends further. **[Name, Title, Contact Information]** --- **Notes for you:** - **Fill in the brackets**, especially total enrollment and your actual response measures. Don't include anything you aren't doing. - **Keep the families' details out of it.** Avoid neighborhood names, dates, or other specifics that could identify the families, since this is a small number and the information is sensitive. - **Consider raising flexibility now.** If you expect more attrition, it's easier to discuss adjusted targets with the funder before you miss them. - If the funder asks for more detail on the three departures, you can share that you track exit reasons without naming the circumstances of individual families. I can also write a shorter version for email or adjust the tone to fit your relationship with this funder.

**Subject: [Quarter] program update: enrollment numbers** Dear [Funder name], Here are this quarter's numbers: - **14 families enrolled** in the program. - **3 families left** the program after immigration enforcement activity in their neighborhood. The departures followed events in the community, not a change in the program. Enforcement activity can make it hard or unsafe for families to keep attending, even when they want to stay involved. [Add next steps here, such as how you are staying in touch with the families who left, or any changes to outreach or scheduling.] Thank you for your support. Please contact me at [email/phone] if you would like more detail on enrollment or retention. Sincerely, [Name, title, organization] *Note: I did not say whether the 3 families who left are among the 14 who enrolled. Please add that if the funder will want to know.*

**Subject: Quarterly update: enrollment and program participation** Dear [Funder name], This quarter, 14 families enrolled in [program name]. Three families left the program after immigration enforcement activity in their neighborhood. **The numbers** - Families enrolled this quarter: 14 - Families who left the program after enforcement activity in their neighborhood: 3 **What this means for the program** Enforcement activity in a neighborhood can change whether families feel able to take part in services, whatever their interest in the program. We are tracking how it affects participation and will report on it in future updates. [Add any steps you are taking, such as flexible scheduling, outreach, or changes to meeting locations.] **What we will share next** In our next update, we will report [enrollment, participation, and retention figures] for [next quarter]. If you have questions or want more detail, please contact [name] at [email] or [phone]. Thank you for your continued support. Sincerely, [Name] [Title, Organization] --- Note: I didn't say whether the 3 families are part of the 14 or separate, since that wasn't stated. Adding that would make the picture clearer for the funder.

**Subject:** [Program name] Q[#] update: 14 families enrolled, 3 left after immigration enforcement activity Dear [Funder name], This quarter, 14 families enrolled in [program name]. Three families left the program after immigration enforcement activity in their neighborhood. **Quarter at a glance** - Families enrolled: 14 - Families who left the program: 3 - Circumstance around the departures: immigration enforcement activity in their neighborhood **What happened** The three departures followed events in the community, outside the program's control. We are not reporting them as a measure of the families' commitment or of the program's quality. We are reporting them because they affect our numbers, and you asked for the numbers. **What we are doing** [Add specifics, for example: how you are keeping the door open for these families, any change to outreach, scheduling, or location, and what support you are offering the 14 newly enrolled families.] **Where this leaves us** [Add current total enrollment and any effect on your goals for the year.] We can share more on a call, without details that could identify any family. You can reach me at [phone] or [email]. Thank you for your support this quarter. [Name] [Title, organization]

**Subject: [Program name] update, [Quarter]** Dear [Funder name], Here are the numbers for [quarter]: - **Families enrolled this quarter:** 14 - **Families who left the program:** 3 The 3 families left after immigration enforcement activity in their neighborhoods. This is an outside pressure on the families we work with, not a result of anything about the program or the families' participation. [Optional: Total families currently enrolled: __ ] **What this means for the program** [One or two sentences on the effect, such as attendance, staffing, or capacity. Add only what you know to be true.] **What we are doing next** [Specific steps, such as keeping contact open for families who want it, adjusting meeting locations or times, or sharing know-your-rights resources. Include only what is in place or planned.] We are glad to share more detail or talk through any of this. You can reach me at [email] or [phone]. Thank you for your continued support. [Name] [Title, organization] --- *Note: I didn't say whether the 3 families were among the 14 new enrollments or were already enrolled. Adding that, plus the current total, will help the funder read the numbers correctly. I also left out neighborhood names and family details to protect the families' privacy.*

**Quarterly Funder Update — Enrollment and Attrition** This quarter: - **14 families enrolled** in the program. - **3 families left** the program following immigration enforcement activity in their neighborhood. - **Net change: +11 families** for the quarter. The 3 exits were tied to neighborhood immigration enforcement activity, not program dissatisfaction. We are continuing to monitor enrollment and retention and will share updated numbers next quarter.

**Quarterly Funder Update — Enrollment** This quarter: - **14 families enrolled** in the program. - **3 families left** the program following immigration enforcement activity in their neighborhood. - **Net enrollment change: +11 families** for the quarter. We are continuing to monitor enrollment and will report cumulative totals and retention figures in the next update.

**Quarterly program update** **Enrollment this quarter: 14 families.** **Departures: 3 families left the program after immigration enforcement activity in their neighborhood.** We're reporting both numbers together because they belong together. Fourteen families enrolled and began participating this quarter. Three families stopped attending after immigration enforcement activity in the neighborhood where they live. We don't have a full explanation for the departures yet, and we won't guess at one. What we can tell you is the timing: the three left after the enforcement activity, not before it. For next quarter we'll report enrollment and departures the same way, along with how many of the families who left have since come back. If it's useful to talk through what we're seeing on the ground, [name] is available at [contact]. Thank you for funding this work.

**Quarterly update: enrollment and retention** This quarter, 14 families enrolled in [program name]. Three families left the program during the same period, following immigration enforcement activity in their neighborhood. We're reporting both numbers together because they belong together. The 14 enrollments reflect steady intake through the quarter. The three departures were not driven by anything in the program design or delivery; they followed enforcement activity in the neighborhood where these families live, and they came during the same weeks. For the funder's purposes: net enrollment for the quarter was 11 families, against 14 new enrollments. We'll report retention again next quarter and will flag any continued effect from neighborhood enforcement activity. [Name] [Title, organization] [Contact]

**Quarterly program update** **Enrollment:** 14 families enrolled this quarter. **Departures:** 3 families left the program during the quarter. All three left after immigration enforcement activity in their neighborhood. We're reporting the departures alongside enrollment so the numbers reflect what families were navigating this quarter, not only who joined.

**Quarterly Funder Update: Enrollment and Retention** This quarter, 14 families enrolled in the program. Three families left the program following immigration enforcement activity in their neighborhood. Enrollment is on track with the pace we projected for the year. The three departures were concentrated in the weeks after the enforcement activity, and they account for the difference between our enrollment target and our retention figure for the quarter. We are reporting both numbers together because the retention figure does not make sense without the context: families who left did so amid conditions in their neighborhood, not because the program did not meet their needs. We will report enrollment and retention again next quarter, and we will note any change in the pattern. Thank you for your continued support. Please contact [name] at [email/phone] with any questions about these figures.

Here are two options depending on whether you are sending an email or submitting a brief portal update. ### Option 1: Direct Email Update **Subject:** Program Update: Q[X] Enrollment and Retention Numbers Dear [Funder Name or Team], Here is our quarterly enrollment and retention update for [Program Name]: * **New Families Enrolled:** 14 * **Program Exits:** 3 * **Net Change:** +11 families **Context on Exits:** All three departures occurred following immigration enforcement activity in the participants' immediate neighborhood, which prompted the families to relocate or step back from public-facing services for safety reasons. Our team is actively supporting the remaining [Total Active Number] enrolled families and continuing outreach to meet our year-end enrollment targets. Please let me know if you need any additional data points. Best regards, [Your Name] [Your Title] [Organization] --- ### Option 2: Short Portal / Report Format **Quarterly Enrollment & Retention Summary** * **New Enrollees:** 14 families * **Exits:** 3 families * **Net Enrollment Change:** +11 families * **Exit Details:** 3 families withdrew due to displacement and safety concerns following neighborhood-level immigration enforcement actions.

**Subject:** Program Update: [Quarter/Year] Enrollment and Retention Numbers Dear [Funder Name / Program Officer], Here is a summary of our program enrollment and retention data for [Quarter, Year]: **Key Metrics:** * **New Enrollments:** 14 families * **Program Exits:** 3 families * **Net Caseload Change:** +11 families * **Current Active Caseload:** [Total active families, e.g., 45 families] **Context on Program Exits:** The three families who exited the program this quarter did so following heightened immigration enforcement activity in their neighborhood, which directly impacted their mobility, perceived safety, and willingness to participate in community-based services. Our team reached out to ensure they had access to basic emergency resources, and we will keep their files open for re-entry should circumstances allow. Despite these external challenges, overall demand remains high, as reflected by the 14 new enrollments. We continue to adapt our outreach strategies to maintain safety and trust across the community. Please let me know if you would like any additional demographic details or data points. Best regards, **[Your Name]** [Your Title] [Your Organization]

**Quarterly Enrollment Update** This quarter, 14 families enrolled in the program. Three families left the program following immigration enforcement activity in their neighborhood. Please let us know if you need any additional details or data points for this reporting period.

**Quarterly Program Update** This quarter, 14 families enrolled in the program. During the same period, 3 families left the program following immigration enforcement activity in their neighborhood. Please let us know if you need any additional data or reporting details.

**Program Update: Enrollment and Retention** This quarter, 14 families enrolled in the program. During the same period, 3 families chose to exit the program following immigration enforcement activity in their neighborhood. **Quarter Summary:** * **New enrollments:** 14 families * **Exits related to neighborhood enforcement activity:** 3 families Our team continues to provide program services and coordination to remaining participants while maintaining flexible communication options for families navigating neighborhood safety concerns. Please let us know if you need further data or detail for your reporting.

**Quarterly Program Update** Here are the enrollment numbers for this quarter: * **New enrollments:** 14 families enrolled in the program. * **Program departures:** 3 families left the program following immigration enforcement activity in their neighborhood. Please let us know if you need additional data or have questions about these figures.

Here are three options, ranging from a quick snapshot to a more detailed narrative, depending on how you usually communicate with this funder. ### Option 1: Direct and Concise (Best for an email or quick check-in) **Subject:** Q[X] Program Enrollment Update - [Organization Name] Dear [Funder Name], As requested, here are the enrollment numbers for the past quarter: * **New Enrollments:** 14 families * **Program Exits:** 3 families * **Net Addition:** 11 families **Context on Attrition:** While we saw strong initial enrollment this quarter, the 3 families who exited the program did so following recent immigration enforcement activity in their immediate neighborhood. This created a climate of fear that led those families to withdraw from community-based services. We are continuing to support our remaining families and are adjusting our outreach strategies to ensure participants feel safe accessing our resources. Thank you for your continued support. Please let me know if you need any additional data. Best regards, [Your Name] [Your Title] *** ### Option 2: Formal Narrative (Best for a grant report portal) **Quarterly Enrollment Metrics:** During this reporting period, [Program Name] successfully enrolled 14 new families. However, the program experienced the departure of 3 families before the end of the quarter, resulting in a net gain of 11 families. **Factors Impacting Retention:** The 14 new enrollments demonstrate a clear, ongoing demand for our services. The attrition of the 3 families was directly linked to external factors—specifically, recent immigration enforcement activity in the participants' neighborhood. Following this activity, these families chose to withdraw from the program out of caution and a desire to limit their public movements. Our team is actively evaluating ways to adapt our service delivery (such as offering virtual check-ins or home drops) to support family retention during periods of heightened community anxiety. *** ### Option 3: Bullet-Point Snapshot (Best for a dashboard or newsletter) **Q[X] By the Numbers: Family Enrollment** * **14** new families enrolled in the program this quarter. * **3** families exited the program prematurely. * **79%** retention rate for the quarter's new cohort. *Note on exits:* The three departures this quarter were not due to dissatisfaction with the program, but rather the result of recent immigration enforcement activity in the families' neighborhood, which caused them to withdraw from local services. We remain committed to providing a safe, accessible environment for the remaining 11 new families in this cohort.

Here are three options for your funder update, ranging from a quick email to a more detailed narrative for a formal report. ### Option 1: Direct & Concise (Best for a quick email update) **Subject:** Q[X] Program Enrollment Update - [Program Name] Dear [Funder Name], As requested, here are the enrollment figures for [Program Name] for the most recent quarter: * **New Enrollments:** 14 families * **Program Exits:** 3 families * **Net Quarterly Growth:** 11 families Please note that the 3 families who exited the program did so following recent immigration enforcement activity in their neighborhood, which prompted them to relocate or withdraw from public-facing services. We are continuing to support our remaining families and adapting our outreach to ensure participants feel safe accessing our resources. Thank you for your continued support. Please let me know if you need any additional data. Best regards, [Your Name/Title] *** ### Option 2: Narrative Style (Best for a formal quarterly report) **Quarterly Enrollment Metrics** During this reporting period, [Organization Name] successfully enrolled **14 new families** into the program, demonstrating a strong ongoing need for our services in the community. We also recorded **3 family exits** this quarter, resulting in a **net addition of 11 families**. It is important to note that these three departures were not due to dissatisfaction with the program, but were the direct result of recent immigration enforcement activity in the families' neighborhood. Due to heightened fear and safety concerns, these families made the difficult decision to withdraw. Our team is actively monitoring the situation and adjusting our service delivery (such as offering virtual check-ins) to ensure our remaining families feel secure continuing with the program. *** ### Option 3: Bullet-Point/Dashboard Style (Best for a newsletter or data sheet) **Q[X] Participation Snapshot:** * **14** families newly enrolled this quarter. * **3** families exited the program. * **11** net new families currently receiving services. * **78%** retention rate for the quarter’s new cohort. *Context on Program Exits:* The 3 families who left the program this quarter withdrew immediately following immigration enforcement operations in their local neighborhood. We are currently working with community partners to provide trauma-informed support and safe access options for our remaining participants. ### Tips before you send: * **Add Total Active Numbers:** If you have the data handy, funders usually love to see the "Total Active Families" number alongside the quarterly ins and outs (e.g., *"With this quarter's net growth of 11 families, we are now serving a total of [X] families."*). * **Highlight Your Pivot:** If your organization did anything specific in response to the enforcement activity (like delivering food/supplies to homes instead of making families come to your office), add a sentence about it. Funders appreciate seeing how you adapt to crises.

**Quarterly Program Update** Fourteen families enrolled in the program this quarter. Three families left the program following immigration enforcement activity in their neighborhood. Eleven of the newly enrolled families remain active in the program at the close of the quarter.

Here is our enrollment update for this quarter: * **New enrollments:** 14 families enrolled in the program. * **Departures:** 3 families left the program following immigration enforcement activity in their neighborhood. * **Net enrollment:** 11 families remain enrolled from this quarter's cohort. Please let us know if you need any additional data for this reporting period.

This quarter, 14 families enrolled in the program. Following immigration enforcement activity in their neighborhood, 3 families chose to leave the program, leaving 11 families currently participating.

This quarter, 14 families enrolled in the program, and 3 families left the program following immigration enforcement activity in their neighborhood. Eleven of the newly enrolled families remain active in the program. Please let us know if you need any additional data for this reporting period.

Depending on the relationship you have with your funder, you may want a different tone. Here are three options: a **direct/data-driven** version, a **narrative/contextual** version, and a **brief/bulleted** version. ### Option 1: Direct & Professional *Best for formal reports or funders who prefer concise, high-level updates.* **Subject:** Quarterly Program Update – [Program Name] Dear [Funder Name], I am writing to provide a brief update on our enrollment numbers for this quarter. During this period, we successfully enrolled 14 new families into the program. However, we also saw 3 families exit the program following targeted immigration enforcement activity within their neighborhood. We continue to monitor the stability of our current participants and are providing additional support to those affected by these events. Best regards, [Your Name] *** ### Option 2: Narrative & Contextual *Best for funders who are deeply invested in the social challenges your clients face and appreciate the "why" behind the numbers.* **Subject:** Quarterly Update: Enrollment and Community Impact Dear [Funder Name], We are pleased to share that our outreach efforts remain strong, with 14 new families enrolling in our program this quarter. Despite this growth, we are navigating some volatility within the community. Due to recent immigration enforcement activity in one of our primary service neighborhoods, 3 of our families have left the program. These events have created a climate of instability for some of our participants, and our team is currently focusing on providing trauma-informed support and resources to ensure the safety and retention of our remaining families. Thank you for your continued support as we navigate these challenges. Best, [Your Name] *** ### Option 3: Brief/Bulleted *Best for a quick email check-in or a monthly "snapshot" report.* **Subject:** Quick Update: [Program Name] Enrollment Hi [Funder Name], Here are the enrollment numbers for this quarter: * **New Enrollments:** 14 families * **Exits:** 3 families (attributed to immigration enforcement activity in their neighborhood) * **Net Growth:** 11 families Please let me know if you have any questions or would like more detail on these figures. Best, [Your Name]

Depending on the relationship you have with your funder, you may want a different tone. Here are three options: a **direct/data-driven** version, a **narrative/contextual** version, and a **brief/bulleted** version. ### Option 1: Direct & Professional *Best for formal reports or funders who prefer concise, high-level updates.* **Subject:** Quarterly Program Update – [Program Name] Dear [Funder Name], I am writing to provide a brief update on our enrollment numbers for this quarter. During this period, we successfully enrolled 14 new families into the program. However, we also saw 3 families exit the program following targeted immigration enforcement activity within their neighborhood. We continue to monitor the stability of our current participants and are providing additional support to those affected by these events. Best regards, [Your Name] *** ### Option 2: Narrative & Contextual *Best for funders who are deeply invested in the social challenges your clients face and appreciate the "why" behind the numbers.* **Subject:** Quarterly Update: Enrollment and Community Impact Dear [Funder Name], We are pleased to share that our outreach efforts remain strong, with 14 new families enrolling in our program this quarter. Despite this growth, we are navigating some volatility within the community. Due to recent immigration enforcement activity in one of our primary service neighborhoods, 3 of our families have left the program. These events have created a climate of instability for some of our participants, and our team is currently focusing on providing trauma-informed support and resources to ensure the safety and retention of our remaining families. Thank you for your continued support as we navigate these challenges. Best, [Your Name] *** ### Option 3: Brief/Bulleted *Best for a quick email check-in or a monthly "snapshot" report.* **Subject:** Quick Update: [Program Name] Enrollment Hi [Funder Name], Here are the enrollment numbers for this quarter: * **New Enrollments:** 14 families * **Exits:** 3 families (attributed to immigration enforcement activity in their neighborhood) * **Net Growth:** 11 families Please let me know if you have any questions or would like more detail on these figures. Best, [Your Name]

This quarter, 14 families enrolled in the program. Three families left the program following immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left the program following immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left the program following immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left the program following immigration enforcement activity in their neighborhood.

Here's a draft you can adapt: --- **Subject: Quarterly Update — [Program Name], Q[X] [Year]** Dear [Funder Contact], Thank you for your continued partnership. Below is a summary of our enrollment activity this quarter. **By the Numbers** - New families enrolled: **14** - Families exited: **3** - Net enrollment growth: **+11** - Total families currently served: **[XX]** **Enrollment** We enrolled 14 new families this quarter, bringing our active caseload to [XX]. [Optional: one sentence on how families found the program — referrals, partner agencies, outreach.] **Attrition** Three families exited the program this quarter following immigration enforcement activity in their neighborhood. These exits were not related to program quality or participation — they reflect external circumstances affecting the families we serve. Before each departure, staff [insert actual response, e.g., conducted safety planning, provided know-your-rights resources, offered flexible service options], and families know they are welcome to re-engage if circumstances allow. We want to be transparent that enforcement activity can affect retention and families' willingness to seek services, even when the need is greatest. In response, we are [insert actual steps, e.g., adjusting outreach approaches, strengthening trust-building with community partners]. **Looking Ahead** [Optional: Next quarter we anticipate continued volatility in engagement and may request flexibility on attendance or participation benchmarks, given conditions in the communities we serve.] We're grateful for [Funder Name]'s support. Please reach out with any questions or if you'd like additional detail on these figures. With appreciation, [Name, Title] [Program Name] | [Contact information] --- A few notes: - **Net growth of +11 assumes these 3 exits were the only ones this quarter** — adjust if there were other departures. - The attrition section is framed as environmental rather than programmatic, which protects your outcomes narrative and gives the funder useful context for interpreting retention data. - If the funder has attendance or engagement requirements, the "Looking Ahead" language gives you an opening to request flexibility before it becomes a compliance issue. Want a shorter, numbers-only version, or a different tone on the enforcement paragraph?

**Subject: [Program Name] — Q[X] Update: Enrollment Figures & Program Activity** Dear [Funder Contact], Thank you for your continued partnership. Below is [Program Name]'s quarterly update, with key figures up front. **Q[X] by the Numbers** - **14 new families enrolled** this quarter [bringing our active caseload to X] - **3 families exited** the program following immigration enforcement activity in their neighborhood - [Optional: total families served to date, service hours delivered, retention rate] **Enrollment** Fourteen families enrolled this quarter, [reflecting steady demand / driven primarily by referrals from X]. [One sentence on onboarding or services received.] **Program Exits** Three families exited the program following immigration enforcement activity in their immediate neighborhood. We respect each family's decision to disengage, and all three have been informed they are welcome to return at any time. [If applicable: Before exiting, we shared safety-planning and know-your-rights resources.] **Adapting to Current Conditions** Given enforcement activity in the neighborhoods we serve, we are [describe: e.g., expanding remote service options, adjusting meeting locations, strengthening confidentiality practices] so families can continue participating safely. [If relevant: We remain on track to meet our annual enrollment target of X.] **Looking Ahead** [Next quarter priorities: enrollment goals, partnerships, or changes the funder should know about.] We're happy to provide a fuller data breakdown or discuss any of these figures at your convenience. Thank you for making this work possible. Warm regards, [Name] [Title], [Organization] [Contact information] --- A few notes: the bracketed items are placeholders — if you share your total caseload, targets, or what your team actually did in response to the enforcement activity, I can fill those in. I kept the exits section factual and dignified rather than defensive, since transparency here tends to build funder confidence rather than concern. Happy to reformat as a formal report or trim it down if they want something shorter.

**Subject: Quarterly update — enrollment and exits** This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood. We can provide more detail on either number — enrollment timing, household composition, or the circumstances of the exits — if that would help with your reporting.

**Subject: Enrollment update — [quarter]** This quarter, 14 families enrolled in the program, and 3 families left after immigration enforcement activity in their neighborhood. Net enrollment grew by 11 families. Total active enrollment now stands at [total]. A note on the departures: they followed immigration enforcement activity in the families' neighborhood. We're naming that cause plainly rather than counting them as routine exits. We're glad to welcome the 14 new families. If enforcement activity continues to affect participation, we'll report it the same way. Happy to talk through the numbers anytime.

**Subject: Quarterly enrollment update — [Program name]** Dear [Funder name], Here are this quarter's enrollment numbers for [program name]. **Enrollment:** 14 families enrolled this quarter. **Departures:** 3 families left the program after immigration enforcement activity in their neighborhood. We report both numbers together because they tell one story. Enrollment held steady, and the three departures trace to a single external cause: enforcement activity in the neighborhood where those families live. That activity — not the program, and not the families' choices about it — is what changed. This is part of the environment the program operates in. When enforcement activity touches a neighborhood, families' ability to stay connected to services can change, even when the services themselves haven't. We expect this to stay a factor in enrollment and retention, and we're watching it closely. We share these numbers in aggregate and don't include details that could identify any family. We're glad to walk through the numbers, what we're seeing on the ground, and how we're adapting. Reach me anytime at [email] or [phone]. Thank you for supporting this work. [Name] [Title]

**Subject: [Program name] enrollment update — [quarter]** This quarter, **14 families** enrolled in the program. **Three families** left after immigration enforcement activity in their neighborhood. The enforcement activity happened in the neighborhood, not in the program. Each family decided what was best for them, and we respect those decisions. The program remains open and available to every family who wants to take part. [Optional: one line on how families can stay connected if they wish — flexible scheduling, phone contact, or whatever applies.] We will send updated enrollment numbers on [date].

**Quarterly Enrollment Update** - **14 families enrolled** this quarter. - **3 families exited the program** following immigration enforcement activity in their neighborhood. - **11 newly enrolled families remain engaged** in the program.

**Quarterly Update:** - **14 families enrolled** in the program this quarter. - **3 families exited** following immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left the program after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left following immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity occurred in their neighborhood.

**Quarterly enrollment update:** This quarter, 14 families enrolled in the program. During the same period, 3 families left the program following immigration enforcement activity in their neighborhood.

This quarter, **14 families enrolled** in the program, and **3 families left** following immigration enforcement activity in their neighborhood. These figures reflect new enrollments and departures, not total active enrollment.

This quarter, 14 families enrolled in the program, and 3 families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program, and 3 families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program, and 3 families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program, and 3 families left after immigration enforcement activity in their neighborhood.

This quarter, **14 families enrolled** in the program. **Three families left** after immigration enforcement activity in their neighborhood. We’re sharing these figures in aggregate to protect families’ privacy.

This quarter, **14 families enrolled** in the program. **Three families (21%) left** following immigration enforcement activity in their neighborhood; **11 families remain enrolled (79%)**. We are monitoring how community conditions affect participation and prioritizing families’ privacy and safety.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program, and 3 families left following immigration enforcement activity in their neighborhood. These figures are reported in aggregate to protect families’ privacy.

This quarter, 14 families enrolled in the program, and 3 families exited following immigration enforcement activity in their neighborhood. We are reporting these figures in aggregate to protect families’ privacy.

This quarter, 14 families enrolled in the program, and 3 families left after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program, and 3 families left the program after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program, and 3 families left the program after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left the program after immigration enforcement activity in their neighborhood.

**Funder update — quarterly enrollment** This quarter we enrolled **14 families**. **Three families** left the program after immigration enforcement activity in their neighborhood. Net enrollment for the quarter is **11 families**. We are sharing these figures as requested and can provide any additional context you need.

**Funder update — quarterly enrollment** This quarter, **14 families enrolled** in the program. **Three families left** after immigration enforcement activity in their neighborhood. Net enrollment for the quarter is **11 families**. We are sharing these figures as requested and can provide any additional context you need for reporting.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood. We are sharing both numbers so you have a clear picture of enrollment and exits this quarter.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood. Enrollment this quarter: 14 families. Exits tied to that neighborhood enforcement activity: 3 families.

**Funder update** This quarter, 14 families enrolled. Three families left the program after immigration enforcement activity in their neighborhood. - Families enrolled: 14 - Families who left the program: 3 - Context for those departures: immigration enforcement activity in their neighborhood

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood. Those are the figures for this period. We can walk through enrollment and exits with you if that would help.

**Quarterly Funder Update — [Program Name]** **Reporting Period: [Quarter, Year]** **Enrollment Numbers** - New families enrolled: 14 - Families exited: 3 - Net change this quarter: +11 - Total families currently served: [X] **Context on Exits** All three exits this quarter occurred shortly after immigration enforcement activity in the families' neighborhood. Based on the timing and our outreach attempts, we understand these departures to be connected to that activity rather than to program fit or family choice. We have [attempted re-engagement / maintained contact where possible / noted these families for follow-up if circumstances change]. **Summary** Enrollment remained strong this quarter, with 14 new families joining — [above/on pace with] our target of [X]. The three exits represent an external disruption rather than a program quality issue, and we are monitoring whether similar activity affects enrollment or attendance in the coming quarter. Happy to walk through the numbers or discuss our response on a call. --- A few notes: - **Bracketed items** are placeholders — fill in your total enrollment, targets, and any re-engagement steps you've taken. - I framed the exits as externally driven rather than program-related, since funders often read attrition as a quality signal. If you have data supporting that (e.g., the families had strong attendance before leaving), it's worth adding a sentence. - If your funder prefers raw numbers only, the "Enrollment Numbers" section plus the first sentence of context works as a standalone email.

**Subject: Q[X] Enrollment Update — [Program Name]** Dear [Funder contact name], Here is our enrollment summary for [quarter]: **This quarter's numbers:** - New families enrolled: **14** - Families who exited the program: **3** - Net change: **+11 families** - Total families currently served: **[X]** **Context on exits:** All three families who left the program this quarter did so following immigration enforcement activity in their neighborhood. These exits reflect external circumstances affecting the families we serve, not program-related concerns. [Optional: add detail if known — e.g., families relocated, withdrew from services, or became unreachable.] **Our response:** [Describe any follow-up, e.g., "We have maintained contact where possible and will support re-enrollment whenever families are ready. We are also connecting affected families with [legal aid partners / know-your-rights resources / etc.]"] We're glad to provide further detail or discuss by phone. Thank you for your continued partnership. Best, [Name] [Title] [Organization] --- A few notes: - **Fill in total currently served** if you have it — funders usually want the cumulative number alongside quarterly changes. - **The response section matters.** Even one sentence showing you're tracking the situation and have a plan reassures funders that attrition is being managed thoughtfully. Delete it if nothing applies, but don't leave it blank. - If your funder has a required reporting template or portal, the "numbers" section above can be lifted directly into it. Want me to adjust the tone (more formal, more narrative) or expand the context section?

**Subject: Quarterly program update — enrollment numbers** Here are this quarter's numbers: - **14 families enrolled** this quarter. - **3 families left the program** after immigration enforcement activity in their neighborhood. - Net change for the quarter: **+11 families**. The three departures followed enforcement activity in the families' neighborhood. If you'd like more detail on any of these figures, just reply and we'll set up a time.

**Subject: Quarterly update — enrollment numbers** Here are this quarter's numbers. - **14 families enrolled** this quarter. - **3 families left the program** after immigration enforcement activity in their neighborhood. All three departures followed that enforcement activity. The families' decisions reflect conditions in their neighborhood, not their participation in the program. We're happy to walk through these numbers or answer any questions.

**Subject: Quarterly program update — [Program name]** **This quarter's numbers** - **14 families enrolled** in the program this quarter. - **3 families left the program** following immigration enforcement activity in their neighborhood. **Context** The three departures came after immigration enforcement activity near the families' homes. This reflects conditions in the community, not the families' engagement or the program's fit. **What happens next** [Add one or two sentences on your team's response — for example, whether you're staying in contact with the three families, holding their spots open, or connecting enrolled families with legal referrals.] --- Happy to adjust the format (email, report section, one-pager) or add your program's response steps if you share them.

**Quarterly Update: [Program Name]** **This quarter's numbers** - 14 families enrolled in the program. - 3 families left the program after immigration enforcement activity in their neighborhood. **Context** The three departures followed immigration enforcement activity in the families' neighborhood. They were not related to the families' participation or progress in the program. We are sharing this so the numbers read accurately: enrollment this quarter was 14 families, and the departures reflect conditions outside the program rather than anything about the families or the program itself. [Optional: one sentence on how your team is staying in contact with these families or supporting current participants, if you want the funder to have it.]

Here is a draft you can use for your funder update: --- **Subject:** Q[X] Program Update: Enrollment & Retention Dear [Funder Name], Thank you for your continued support of [Program Name]. Here is our enrollment update for this quarter: **This Quarter by the Numbers:** * **14** new families enrolled * **3** families exited the program * **Net growth: +11 families** While enrollment remained strong this quarter, we did experience attrition that was directly related to recent immigration enforcement activity in the neighborhoods we serve. The 3 families who left the program cited fear and instability following that activity as their reason for withdrawing, despite previously consistent participation. Our team has remained in contact with those families where it is safe to do so, and has offered referrals to legal aid and other community-based support services. We are also increasing flexible participation options — including virtual check-ins and meeting locations outside the immediate neighborhood — to help currently enrolled families stay engaged. We remain committed to transparency about both our growth and the external challenges impacting family retention. Thank you for funding that allows us to adapt our services to meet families where they are. Please let me know if you would like a breakdown by site or service type. Warmly, [Your Name] [Title] [Organization]

Here is a clean, ready-to-send version you can use: --- **Subject:** Q[X] Program Update - Enrollment & Retention Dear [Funder Name / Program Officer Name], Thank you for your continued support of [Program/Organization Name]. Please find our enrollment update for this quarter below. **This Quarter by the Numbers:** * **New families enrolled:** 14 * **Families who exited the program:** 3 * **Net growth this quarter:** +11 families **Context on Exits:** The 3 families who left the program this quarter withdrew following recent immigration enforcement activity in their neighborhood. Families shared concerns about traveling to in-person appointments and participating in group activities at this time. Our team has maintained contact where families have indicated it is safe and welcome to do so, and we have offered flexible alternatives including phone check-ins, virtual meetings, and referrals to trusted legal and community resources. Families have been informed they are welcome to re-enroll at any time without penalty. Despite these challenges, demand for the program remains strong, as reflected in the 14 new enrollments this quarter. We are continuing proactive outreach through our trusted community partners to ensure families feel safe accessing services. We appreciate your partnership and understanding as we navigate these circumstances while continuing to serve families. Please let me know if you would like any additional detail. Warmly, [Your Name] [Your Title] [Organization Name] [Phone]

This quarter, 14 families enrolled in the program. Three families left the program after immigration enforcement activity in their neighborhood.

This quarter, 14 families enrolled in the program. Three families left the program after immigration enforcement activity in their neighborhood.

**Funder update** This quarter, 14 families enrolled in the program. Three families left the program after immigration enforcement activity in their neighborhood. We will continue to share enrollment and participation numbers in our next quarterly update.

This quarter, 14 families enrolled in the program. Three families left the program after immigration enforcement activity in their neighborhood.

**Quarterly Program Update** **By the numbers** - **14** families newly enrolled this quarter - **3** families exited the program following immigration enforcement activity in their neighborhood - **11** net increase in active families served **Context** The three departures were not related to program satisfaction. Families left due to safety concerns after immigration enforcement activity in their area; some relocated or are experiencing housing instability. Our team is maintaining contact where possible and adapting outreach to prioritize family safety and trust. **Next steps** - Continue targeted enrollment in stable neighborhoods - Provide rapid-response resources and referrals for affected families - Monitor retention and enrollment closely next quarter Thank you for your continued partnership.

**Subject:** Q[Quarter] Program Update: Enrollment & Retention Dear [Funder Name], Here are the key program numbers for this quarter: - **New families enrolled:** 14 - **Families who exited:** 3 - **Net change:** +11 families Three families left the program following immigration enforcement activity in their neighborhood. We are monitoring the situation closely and providing support to affected families where possible. We will continue to prioritize outreach and retention in the coming quarter and will keep you updated on enrollment trends. Best regards, [Your Name] [Your Title] [Organization]

Fourteen families enrolled in the program this quarter. Three families left the program after immigration enforcement activity in their neighborhood. We are continuing to enroll new families and supporting those who remain.

This quarter, 14 families enrolled in the program. Three families left after immigration enforcement activity in their neighborhood.

**Funder update: program enrollment** 14 families enrolled in the program this quarter. 3 families left the program after immigration enforcement activity in their neighborhood. That enforcement activity is an external, systemic factor; it is not a reflection of the families or the program. Our team supported enrollment and connected families with the resources they chose. We are monitoring the neighborhood situation and will report any further changes.

**Funder update: program enrollment** 14 families enrolled in the program this quarter. 3 families left the program after immigration enforcement activity in their neighborhood. That enforcement activity is an external, systemic factor; it is not a reflection of the families or the program. Our team supported enrollment and connected families with the resources they chose. We are monitoring the neighborhood situation and will report any further changes.